David Willey Clerk-Treasurer Leroy Warren-President
Brownstown Town Council Minutes
Regular Scheduled Meeting/Dept Head
June 21, 2010
The Brownstown Town Council met in regular session on Monday June 21, 2010 @ 5:30pm. Council President Leroy Warren called the meeting to order at 5:30. Present at the meeting were Clerk-Treasurer David Willey, Council Members Bill Sweeney, Emilie Persinger, Margo Brewer and Jim Phillips. Aubrey Woods represented The Tribune and Janet Peters, The Banner. Also present were department heads, Street Superintendent Dale Shelton, Fire Chief, Andy Lockman, Sewer Superintendent Scott Hunsucker and Police Chief Steve Scarlett.
Bill Sweeney made a motion to approve the minutes. Margo Brewer 2nd the motion. Minutes were approved by the Council.
Bill Sweeney made a motion to approve the claims as presented, Margo Brewer seconded and the Council approved the Claims received.
Dale Shelton, Street Superintendent reported that his department has been spraying and cutting weeds & cleaning catch basins. They also pulled a piece of plywood out of a blocked sewer on S. Main St. Many mornings have been spent hauling storm brush and clearing storm drains because of the many nightly storms. Shelton reported the large riding lawn mower needs a new engine. The mower itself is used to cut tall grass in yards, which land owners do not cut. The cost of a replacement engine is $1950, or White River AG quoted $24-2500. Jim Phillips moved to purchase a replacement engine, Emilie Persinger seconded and the Council so moved. Margo Brewer asked about the Kiewit property washout. Dale responded the Water Company was taking responsibility to repair the street (hole repair.)
Steve Scarlett gave the May 2010 report for the Police Dept
Complaints 148
Animal 10
Courtesies 28
Warnings 57
Citations 26
Arrests 14
Accidents 5
Security Ck 54
Steve also reported a May 2nd Dead Body Case and the May 5th suicide @ 516 N Main St. On May 8th volunteers from the Police, Street, Fire and Solid Waste Management cleaned up a residence during the United Way “Day of Caring.” On May 27, Tom Wright assisted ISP & SPD with the capture of a Robbery Suspect. Operation Pull-Over was exercised this year by Tom Hanner, completing 4-6 hours of participation. John Long attended and completed Drug Recognition Expert School which was offered at no cost to the Town. Steve also noted he is sending Registered Letters as properties are reported that need ‘appearance’ attention. Jim Phillips also asked Steve for additional overtime detail.
Scott Hunsucker gave the May 2010 report for the WWTP
Removal of CBOD’s 88.510%
Removal of TSS 89.462%
Removal of Ammonia 89.421%
Removal of Phosphorous 87.701%
Daily Average Flow 400,000
Monthly Total Flow 14,432,196
0 NPDES Permit Violations
Scott reported that the belt pressed 0 gallons and received new pump on 6/9/2010, spraying WWTP/Lift Stations, replaced ditch PLC, BCMS tour for students was well received, mowing and removing weeds are ongoing, several alarms have been addressed because of the recent storm activity and a DSL modem was destroyed and replaced. David Willey said $15000 was appropriated from the Cumulative Capital Development Fund as matching funds for the Lift Station Grant Project.
Andy Lockman reported the May 2010 Fire Dept activities:
Structures Fires 0
Vehicle Fires 0
Brush Fires 0
Misc Fires 2
Vehicular Accidents 1
Extrications 0
Medical Assists 18
Weather Events 1
Mutual Aid 2
False Alarms 3
Runs Disregarded 0
Department Meetings 1
Officer Meetings 7
Training Sessions 13
Work Details 37
Public Relations 3
Administrative 25
Miscellaneous 0 Total Events: 113, Total Man Hours: 633
Andy reported that a Fire Station/Community Center/Command Center is being studied for a future Multi-Purpose Building. Next an architectural design and site will be sought.
Old Business: President Warren requested a second reading of Ordinance No. 2010-04. Jim Phillips move to suspend the reading rules and allow a second and third reading for Ordinance No 2010-04. Emilie Persinger seconded and the Council approved the rule suspension. Jim Phillips moved to adopt ORDINANCE 2010-04 “AN ORDINANCE TO ANNEX CERTAIN TERRITORY CONTIGUOUS TO THE TOWN OF BROWNSTOWN, INDIANA.” Margo Brewer seconded and the Council approved the 12.79 acres annexation of Whittymore Property to the Town of Brownstown.
New Business: Darrell Crockett sent a note to President Warren requesting a date change for his request to close Cross Street between Main and Sugar Streets on June 27. The Council noted the change.
Misc.: Pres. Warren attended the Chamber of Commerce Dinner. He showed the two awards the Town received: 2010 Renovation (Senior Citizen Center) and 2010 New Construction (Town Park Concession Stand/Restrooms.) Margo Brewer moved the Town renew their Chamber membership, Emilie Persinger seconded, and all were in favor.
The last item of the meeting was a final walk thru of the Senior Citizen Center. Dale Shelton opened the building and the second floor was toured, as well as the ground floor.
A few minor items were found to be addressed: Cover on a fluorescent light fixture, has the duct work been cleaned, tile damage in north office, ceiling tiles replaced in hallway, outside entrance to be carpeted, second story floor needs to be cleaned/painted and damage in kitchen above cabinet. Margo Brewer moved to approve the Senior Citizen Building when the items above are completed. Emilie Persinger seconded and the Council Members present approved. The meeting was then in adjournment.
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David Willey, Clerk-Treasurer Leroy Warren - President
June 7, 2010
The Brownstown Town Council met on Monday afternoon June 7, 2010. Council President Leroy Warren called the meeting to order at 5:30 P.M, welcomed all visitors and introduced David Willey in his appointment as Town Clerk-Treasurer. Present at the meeting were Council Members Bill Sweeney, Emilie Persinger, Margo Brewer, Jim Phillips, Clerk-Treasurer David Willey and Town Attorney, John Rothring. Janet Peters represented the Banner. Aubrey Woods represented the Tribune.
Jonathan Isaacs of Independent Land Surveying, representing Whittymore LLC, stated Mr. Dill Whittymore is requesting 12.79 acres be annexed by the Town of Brownstown and an Exhibit A was submitted for illustration. The Notice of Public Hearing was attached to the Petition of Annexation. Jonathan stated all underground utilities are already present. Dill Whittymore said he intends to use the property under petition for industrial expansion. John McCoy spoke for the public in support of the annexation. Leroy Warren asked if there was any more discussion, then requested to close the public hearing. James Phillips moved to close, William Sweeney seconded and the Council so moved.
John Rothring stated the next step was a submission of the Fiscal Plan. Jonathan Isaacs supplied the Fiscal Plan and the Council reviewed the Fiscal Plan. Phillips moved to accept the Fiscal Plan, Sweeney seconded and the Council approved. Rothring said the next step was to have a first reading of the resolution and then at least 14 days must lapse before a second and third reading is performed. Sweeney then moved to accept the first reading of Annexation Resolution 2010-03, Margo Brewer seconded and the Council approved.
Adam Downey of Wessler Engineering presented a Feasibility Study for Waste Water System Improvement Grants, which are $1 million grants. The timeline of this grant will not allow his company enough time for a full waste water system, but the Lift Station and Leachate Treatment projects was still attainable. Mr. Downey’s tables showed the monetary breakdowns for the projects. Downey also stressed the importance of local offering of matching funds to entice the agencies who examine and appropriate these grants. The Leachate Treatment project study showed a monetary payback time of 100 years, which is obviously not a profitable venture. The Lift Station Improvement study showed a 5 year breakeven point and would be a good investment. The deadline for this grant is July 2, 2010. Leroy Warren told Downey to proceed with the grant and the Town would act on the project at the next scheduled meeting June 21st.
Scott Hunsucker presented an Expense/Engineering Budget Comparison Report for the Council showing areas that consistently ran over budget. The salary/pension & benefit lines were Scott’s main concern, plus lateral cleaning is also a loss each time performed. He is requesting the Town Hall salaries included in the Waste Water Fund be taken out or at least reduced. Also, eliminate lateral cleaning or increase the charge to compensate the cost.
Dave Alexander of Homepages presented the Council with an opportunity to advertise the Town Highlights in his phone book. Dave provided the cost breakdowns and suggested some points of interest to publish for the town.
Phillips made a motion to approve the minutes of the May 17, 2010, meeting. Sweeney 2nd the motion and the Council Minutes were approved.
Margo Brewer moved to approve the claims as presented. Emile Persinger 2nd and the Claims were approved by the Council.
Rumpke was the only bid seeker for the Town of Brownstown trash removal. The price remained the same as the previous bid and would go in effect for the period of July 1, 2010 through June 30, 2012. Phillips moved to accept the Trash Bid, Brewer seconded and the Council so moved. Richard Leslie and Michael Sweeten, both representing Rumpke signed the agreement along with the Council members.
OLD BUSINESS: Leroy Warren has been requesting town business and residents to write letters of recommendation for the Lift Station Improvement project, which is basically new variable speed pump motors. Steve Scarlett, Police Chief, has been commissioned to act on illegally parked cars and residents with unsightly kept properties after being notified by Town Hall.
NEW BUSINESS: The Park requested $853.41 for swimming pool paint. Sweeney moved to approve the request the fund the paint, Phillips seconded and the Council so moved. Rocky Fish requested a sewer adjustment of $54.49 for filling his swimming pool with water. The Council signed the request form. Darlene Butt submitted a sign application to hang banners and Christmas decorations at the corner of Ewing Street and Spring. Brewer moved to approve the sign request, Sweeney seconded and the Council approved. David Willey requested approval to repair an A/C unit with a bad compressor. After some discussion, approval was made to purchase a new HVAC System funded 50% Cumulative Cap and 50% Riverboat.
Warren asked if there was any more business to discuss. Phillips moved to adjourn, Sweeney seconded and the Council so moved.
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David Willey - Town Clerk-Treasurer Leroy Warren – Council President
May 17, 2010
The Brownstown Town Council met in regular session on Monday afternoon May 17, 2010. Council President Leroy Warren called the Council to order at 5:30 P.M. Present at the meeting were Acting Clerk-Treasurer Cathy Roberts, Council Members Bill Sweeney, Emilie Persinger, Margo Brewer and Jim Phillips. Janet Peters represented the Banner. Also present were department heads, Street Superintendent Dale Shelton, Fire Chief, Andy Lockman, Sewer Superintendent Scott Hunsucker and Police Chief Steve Scarlett.
Darrell Crockett came before the Council to get approval to close Cross Street from Main Street to Sugar Street for a fund raiser that will be held on June 19th from 10:00 A.M. to 2:00 P.M. for the Melonfest. Council President Leroy Warren gave Crockett the approval.
Jim Phillips made a motion to approve the minutes. Margo Brewer 2nd the motion. Minutes were approved.
Bill Sweeney made a motion to approve the claims as presented. Emilie 2nd the motion. Claims were approved.
Dale Shelton, Street Superintendent reported that his department has been spraying weeds, cutting weeds & cleaned catch basins. They also ran two lines. Dale ordered 60 new stop signs to replace old ones. Shelton reported that there is a sewer line leaking down on South Main St behind the Doug Christopher property. Leroy would like to wait a few days to fix the leak due to the weather.
Steve Scarlett gave the April 2010 report for the Police Dept: Complaints 205, Animal 7, Courtesies 33, Warnings 50, Citations 6, Arrests 18, Accidents 4, Security Ck 86. Steve also reported that two of our Reserve Officers, Jesse Hutchinson and J.D. Woods caught Bruce Goben in Unicell and arrested him for burglary, attempted theft and resistance.
Scott Hunsucker gave the April 2010 report for the WWTP:
Removal of CBOD’s 97.845%
Removal of TSS 99.495%
Removal of Ammonia 96.411%
Removal of Phosphorous 97.513%
Daily Average Flow 359,000
Monthly Total Flow 13,078,593
0 NPDES Permit Violations
Scott reported that they belt pressed 51,883 gallons
They are waiting on the pump to get repaired and should be done by the end of the month. When it is fixed there will be 200,000+ to be pressed. 196 tons of land application has been applied so far. Maintenance has been completed. Having some problems with the UV and all three pieces has been sent to the factory for repairs. Scott and Jeff have been spraying weeds at the WWTP and the lift stations. Replaced stillwell pump at FC1 and replaced belt lacing on belt press. Fosbrink’s at 269 E. U.S. Hwy 50 contacted Scott about possibly hooking in to the town sewer. Scott informed them that they would have to get easements from the property owners in Venus Acres. Fosbrink’s told Scott that they are not sure if they will do that or just have a septic system put in. Scott reported that the $1,000,000.00 grant application has to be wrapped up by the end of June and ready to submit in July.
Andy Lockman, Fire Dept Chief reported the following activities for the Fire Department: Structures Fires 2, Vehicle Fires 0, Brush Fires 0, Misc Fires 0, Vehicular Accidents 1, Extrications 0, Medical Assists 14, Weather Events 0, Mutual Aid 2, False Alarms 0, Runs Disregarded 0, Department Meetings 1, Officer Meetings 4, Training Sessions 2, Work Details 5, Public Relations 0, Administrative 11, Miscellaneous 3.
Andy reported that on May 8th they did a residential clean up for the Day of Caring. The property looks very nice. Those involved where the Fire Dept, Street Dept and the Police Dept. Chief Lockman said that the testing is all done on the pumps and all of the trucks are in good shape.
In other matters, President Warren said that we need to set a Public Hearing for June 7, 2010 at 5:30 p.m. for the annexation of the 12.79 acres at the Indiana Steele property owned by Dill Whittymore.
The town will be taking bids for the trash service due to the fact that our contract runs out with Rumpke the end of June. The bids need to be in town hall by 4:00 on June 7th and the Bid Specifications can be picked up at Town Hall.
Jim Phillips made a motion to approve a sign ordinance for Amy Motazedi for the Fund for the Arts banners that are hanging on the street lights in town. Bill Sweeney 2nd the motion. All were in favor.
Jim made a motion to pass Resolution 2010-01 “A RESOLUTION OF THE TOWN OF BROWNSTOWN, INDIANA REQUESTING THE DISTRIBUTION OF SEVEN THOUSAND NINE HUNDRED DOLLARS ($7,900.00) FROM THE BROWNSTOWN FOUNDATION TO THE TOWN OF BROWNSTOWN, INDIANA FOR THE COST OF THE DEVELOPMENT OF A STRATEGIC PLAN FOR THE TOWN OF BROWNSTOWN”. Bill Sweeney 2nd the motion. All were in favor.
There being no further business Jim made a motion to adjourn the meeting. Bill Sweeney 2nd the motion. Meeting was adjourned.
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Cathy Roberts, Acting Clerk-Treasurer Leroy Warren - President
May 3, 2010
The Brownstown Town council met in special called meeting on Thursday afternoon May 3, 2010. Council President Leroy Warren called the Council to order at 5:30 P.M. Present at the meeting were Acting Clerk-Treasurer Cathy Roberts, Council Members Bill Sweeney, Emilie Persinger, Margo Brewer and Jim Phillips. Janet Peters represented the Banner. Aubrey Woods represented the Tribune. Attorney, John Rothring was also present.
First on the agenda, Larry Bob Spurgeon with Fairview Cemetery Board told the Town Council that the Cemetery Board would like to tear down a storage building that they no longer use and make more grave spaces. Spurgeon said that the building is an eye sore and the Cemetery no longer has any mowing equipment and they no longer need the building. Spurgeon said they would like to get a portable building and place it in the back of the Cemetery. Tom Tilford gave the Cemetery Board a quote of $1,000.00 to tear the old building down. Larry Bob said that the 50 grave spaces would bring in around $30,000.00. Margo made a motion to tear the building down, Emilie 2nd the motion. All were in favor.
Jonathon Isaacs with Independent Land Surveying was present at the meeting for Dill Whittymore to request annexation of 12.79 acres located on south and the east side of Sweet St. The property would be used for future expansion of Indiana Steele. John Rothring, Town Attorney told Isaacs to file a petition in the Clerk-Treasurer’s office next week to get the process started.
Jim Phillips made a motion to approve the minutes. Bill Sweeney 2nd the motion. Minutes were approved.
Emilie Persinger made a motion to approve the claims as presented. Margo Brewer 2nd the motion. Claims were approved.
President Warren reminded the Council of the Roundtable meeting at Osgood tomorrow evening. Those that will be attending will be, Cathy, Jim, Darlene & Leroy.
Acting Clerk-Treasurer Robert’s told Council that the Methodist Church Pastor called and would like to have a small portion of Poplar Street closed on May 30th so the Church could have a celebration. Council said they do not have a problem with them closing the street. It will be closed from Walnut St. to the alley by the church.
Warren said that he had received a phone call from the Waste Water Treatment Plant Superintendent, Scott Hunsucker. Hunsucker told Leroy that the sludge pump had gone out. The cost of a new one would be $50,000.00 or to repair the old one would cost $15,000.00. Warren advised Hunsucker to have the old one repaired.
Glen Lawyer turned in a bid to replace the sewer line at the Senior Citizens building. Lawyer’s bid was $5,965.00. Council member Jim Phillips called President Warren who was out of town at the time and told Warren that the contractors were waiting on the sewer line to get fixed and that this was holding them up. Warren told Phillips to go ahead and have Lawyer do the work. Lawyer ran in to some problems and said it could possibly cost a little more than originally quoted.
In other matters, The Brownstown Town Council has received information that the elected clerk-treasurer of the town of Brownstown, Rebecka Ann Fee, is no longer a resident of the town by virtue of the fact that her residence at 702 W. Cross Street has been sold as result of sale by the Jackson Sheriff on April 29, 2010.
In addition, the Brownstown Police Department requested an address information report from the U.S. Postal Service in Brownstown which responded that as of April 29, 2010, Rebecka Ann Fee, of 702 W. Cross Street, Brownstown, Indiana, has moved and left no forwarding address.
Therefore, Jim Phillips, member of the Brownstown Town Council made a motion that the office of the Brownstown Clerk Treasurer is vacated effective immediately pursuant to Indiana Code 36-5-6-3 which states “the clerk-treasurer must reside within the town as provided in Article 6, pf the Constitution of the State of Indiana. The clerk-treasurer forfeits office if the clerk-treasurer ceases to be a resident of the town.” Upon approval of this motion by the Town Council, the Acting Clerk-Treasurer shall notify the chairperson of the Jackson County Democrat Central Committee of the Town Council’s decision and that a Democrat Caucus shall be responsible for selection of an individual to fill the unexpired term of office of the Brownstown Clerk-Treasurer. Emilie Persinger 2nd the motion. All were in favor.
There being no further business Jim Phillips made a motion to adjourn and Bill 2nd the motion. Leroy adjourned the meeting.
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Cathy Roberts, Acting Clerk-Treasurer Leroy Warren - President
April 19, 2010
The Brownstown Town council met in regular session on Monday afternoon April 19, 2010. Council President Leroy Warren called the Council to order at 5:30 P.M. Present at the meeting were Acting Clerk-Treasurer Cathy Roberts, Council Members Bill Sweeney, Emilie Persinger, Margo Brewer and Jim Phillips. Janet Peters represented the Banner. Also present were department heads, Street Superintendent Dale Shelton, Fire Chief, Andy Lockman, Jeff Lubker Sewer Plant and Steve Scarlett, Police Chief.
Emilie Persinger made a motion to approve the claims. Margo Brewer 2nd the motion. Claims were approved.
Bill Sweeney made a motion to approve the minutes. Margo 2nd the motion. Minutes were approved.
Police Chief, Steve Scarlett reported that 25-2 conducted Operation Pullover from March 6th to March 21st which resulted in 37 warnings & 15 citations between three officers. The overtime funds will be provided by a Federal Grant.
Chief Scarlett told Council that the Senior Citizens Bus that is sitting in the town parking lot will need to be moved due to the Farmers Market that will be held in the town parking lot beginning May 1st. Cathy is to contact Terry Jackson with Aging and Community Services to have the bus moved.
Dale Shelton, Street Superintendent reported that his department has been cleaning up around town. Shelton said that the spindle on the 0 turn mower was replaced. Dale also told Council that the Street Department needs a new push mower. The one they are currently using is 16 years old. Council told Dale to go ahead and purchase a new push mower.
Council ask Dale about the over time for the Street Department. Shelton said that they had 25 hours in overtime between two workers and it was all due to dogs and sewer choke ups after hours.
Jeff Lubker gave the March 2010 report for the WWTP
Removal of CBOD’s 97.662%
Removal of TSS 99.364%
Removal of Ammonia 97.151%
Removal of Phosphorous 97.220%
Daily Average Flow 363,000
Monthly Total Flow 14,410,208
0 NPDES Permit violations
Jeff reported that they belt pressed 41,351 gallons
Lubker reported that they have been doing soil sampling for Land Application Sites and should be ready next week to apply. Their maintenance is 50% complete. The circuit board on the UV was replaced. MacAllister’s serviced the Genset. Cleaned and replaced float on the Treatment Plant Lift Station.
Jeff told council that there is a $1,000,000 Waste Water Grant with no match. There are 77 $1,000,000 grants available. The estimated cost is $4000.00 for the environmental review & grant application.
Sarah Altizer was present at the meeting to explain to the Council the estimated cost for the feasibility study. The study must be started by April 30, 2010. The Grant application is due July 2, 2010. Sarah told Council that the lump fee would be $10,000.00 for the study. Sarah presented to the Council the proposal. Altizer told Council that the grant would add capacity to the plant. Walls would be built to the sludge storage pad. There would also be upgrades to the lift stations. Jim Phillips made a motion to sign the proposal. Bill Sweeney 2nd the motion. All were in favor.
Andy Lockman reported:
Andy Lockman, Fire Dept Chief reported the following activities for the Fire Department. 2 structure fires, 1 vehicular accident, 5 meetings, 5 work details, 2 training, 14 medical runs, two mutual aid runs.
Andy reported that the main engine lost a pump. The cost to fix the pump was $10,000.00. Lockman said that the truck is 20 years old and that the new pump will outlast the truck. Sand was the cause. Andy also reported that all of the fire fighters have passed the first responder class and that there is about a month to go for the FF I & II class.
In other business, President Warren reminded the Council of the Round Table meeting that is coming up May 5th at Osgood. Warren told members to let Cathy know by the middle of next week who would be attending the meeting.
Council Member, Margo Brewer ask Street Superintendent Dale Shelton if he would close some streets for the Historical Society on May 1st. The streets that will be closed will be at the corner of Sugar and Walnut to Water Street and N. Sugar St. and Walnut to the Alley by the museum.
President Warren received the Recycling report from Rumpke for March and said that every category is up. The recycling is going very well Warren said.
There being no further business Jim made a motion to adjourn the meeting. Emilie 2nd the motion. Meeting was adjourned.
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Cathy Roberts, Acting Clerk-Treasurer Leroy Warren – President
April 5, 2010
The Brownstown Town Council met in regular session on Monday afternoon April 5, 2010. Leroy Warren, Council President called the Council to order at 5:30PM. Present at the meeting were Acting Clerk-Treasurer Cathy Roberts, Council Members, Jim Phillips, Emilie Persinger, Margo Brewer, and Bill Sweeney. John Rothring, Town Attorney was present. Janet Peters represented the Banner.
James Driscoll with the Brownstown FFA reported back to the council in regards to having a farmers market in the Town Hall parking lot. Mr. Driscoll said that the market would be on Saturdays from 7:00AM to 12:00 noon. The market will start May 1, 2010 and run through October 31, 2010. This market is open only to farmers and growers, and only for fruits and vegetables that they have produced.
Ron & Becky McElfresh were present at the meeting with concerns about the noise in their neighborhood. Mr. McElfresh said that the neighbors that live on the corner of Water St. and Commerce St. ride 4 wheelers all hours of the day and it is so loud that they can not even set out on their deck. McElfresh said that they have called the police a couple of times but were told that the town does not have an ordinance for this. Council advised that the police should first speak to the property owner asking them to be considerate of the neighbors and then if that does not work then Police Chief Steve Scarlett said that there is a state statute for nuisance.
Officer John Reichenbacker was present to request that there be a line item added to the budget for the Canine Unit. Reichenbacker said that they money will be coming from donations. Council suggested using the Jackson County Community Foundation that the town already has set up and that the funds would need to be allocated for the Canine Unit.
Elaine Fisher with Ball State came to give an update on the Brownstown Community Development. Mrs. Fisher told Council that the Development has already had several concerts art shows etc. and has been very pleased with the turn outs. Fisher also said to be sure and check out the Chamber of Commerce web site. It has a lot of great information about the town.
Shannon McLeod with Priority Project Resources was present to give grant updates. McLeod reported that the CFF grant has been monitored for the Park Improvement Project. We need to get invoices together to match the in-kind request to close out grant. The town was also awarded and additional $250,000.00 for park improvements and the Council needs to put together a scope of service for this and get ready to bid. Funding agency will be contacting us with additional information and procedures in June.
The Industrial Project is in the process of trying to close-out and get money from IEDC and INDOT. We need to have final monitoring and are hoping to get this accomplished by April 15th.
The Storm Drainage Project can be resubmitted on April 30th. This project cost was estimated at $550,500. The town would need to come up with 10% of the costs. A site visit for April 6th at 10:00 a.m. has been scheduled.
McLeod also told Council that there is a grant for a Wastewater Project that can be submitted to OCRA by July 2nd for up to $1,000,000 if interested.
Bill Sweeney made a motion to approve the minutes from the March 15th and the March 25th meeting. Margo 2nd the motion. All were in favor.
Emilie made a motion to approve the claims as presented. Margo 2nd the motion. Jim Phillips abstained from voting due to the fact that he had a claim for some printing he had done for the town. Claims were approved.
Margo made a motion to accept Ordinance Number 2010-03 “AN ORDINANCE RESTRICTING THE USE OF SKATEBOARDS, ROLLER SKATES, IN-LINE SKATES, AND SIMILAR DEVICES WITHIN THE BROWNSTOWN TOWN LIMITS” Bill Sweeney 2nd the motion. All were in favor. President Warren said that this ordinance is mainly for the park and wanted to make sure that it was printed as such in the papers.
President Warren told Council that there will be a Round Table meeting held in Osgood on May 5, 2010 and told Council to be thinking if they would be able to attend.
Warren presented a Letter of Waiver of Liability & Hold Harmless Agreement from Nancy Sterling on the demolition of her building on Main St. Town Attorney; John Rothring reviewed the agreement and advised council to NOT sign the agreement. Rothring feels that the agreement is too broad.
President Warren received a letter from IDEM saying that they have received a sewer permit application from SCIDCO. Warren said that everything looks okay and if there are any problems that IDEM is to be contacted.
Police Chief Steve Scarlett was present at the meeting and asks Attorney John Rothring if he had reviewed the contract to do finger printing at Town Hall. Rothring said that he does not think that this would be a good idea. It would not be cost effective and not very rewarding. Scarlett ask Council if he could have a person from the finger printing company come to answer any questions that the Council and the Attorney might have and then decide if the town would be interested in doing this. Council told Scarlett that would be fine.
In other matters, Warren presented a sewer adjustment for property owned by Mike Tormoehlen at 420 N. Ewing St. for 111,000 gallons. The amount of the adjustment will be $491.73. Jim Phillips made a motion to approve the adjustment on condition that Tormoehlen is told that this will be the only adjustment he will receive for this property for 2010. Emilie 2nd the motion. All were in favor.
Acting Clerk-Treasurer, Roberts submitted to the Council a Uniform Conflict of Interest Disclosure Statement from Jim Phillips excusing himself from voting on claims if Phillips & Company has a claim to be approved. Jim was directed to submit the disclosure statement to the State Board of Accounts and the Jackson County Clerk. Council accepted the disclosure statement.
There being no further business Jim moved to adjourn the meeting, Bill 2nd the motion. Leroy adjourned the meeting.
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Cathy Roberts, Acting Clerk-Treasurer Leroy Warren-President
March 25, 2010
The Brownstown Town council met in special called meeting on Thursday afternoon March 25, 2010. Council President Leroy Warren called the Council to order at 5:00 P.M. Present at the meeting were Acting Clerk-Treasurer Cathy Roberts, Council Members Bill Sweeney, Emilie Persinger, Margo Brewer and Jim Phillips. Janet Peters represented the Banner. Also present were department heads, Scott Hunsucker, Sewer Superintendent and Steve Scarlett, Police Chief & Phil Owens was present for the Street Department.
First on the agenda, Councilman Jim Phillips excused himself from his Council seat and sat in the audience as the Acting Clerk-Treasurer Cathy Roberts presented to the Council a Uniform Conflict of Interest Disclosure Statement under Indiana Code 35-44-1-3. The Council acknowledged receipt of the disclosure and President Leroy Warren authorized the disclosure statement to be included in the minutes of this meeting.
Acting Clerk-Treasurer Roberts told Town Council that she will be hiring Darlene K. Phillips as a part time employee. Roberts said that Mrs. Phillips hourly rate will be $10.00 an hour and will be paid out of the extra help fund. Phillips will be starting on Monday March 29, 2010.
President Warren then addressed an issue concerning over time with the Waste Water Treatment Plant. Warren said that the State Board of Accounts had brought the over time to his attention and said that something needs to be done. Warren asks Superintendent Scott Hunsucker if he could explain what the bulk of the over time is. Hunsucker said that it is mainly due to the pumps at the lift stations and the plant. Council asks Scott to monitor their over time on a sheet that Councilman Jim Phillips made out and to turn it in with their time sheets each pay period so Council could see exactly why the over time. Council also asked Scott to try and think of ways to try and prevent some of the over time.
In further business, President Warren told Council that he and Jim Phillips had met with the contractor from Maher Construction on Wednesday, March 24th to look at some stucco samples for the Senior Citizens Building. The contractor brought pictures of some other buildings that his company had done. Leroy and Jim said that they feel the stucco will look very nice.
There being no further business Jim Phillips made a motion to adjourn and Bill 2nd the motion. Leroy adjourned the meeting.
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Cathy Roberts, Acting Clerk-Treasurer Leroy Warren - President
Regular Scheduled Meeting/Dept Head-DRAFT
March 15, 2010
The Brownstown Town council met in regular session on Monday afternoon March 15, 2010. Council President Leroy Warren called the Council to order at 5:30 P.M. Present at the meeting were Acting Clerk-Treasurer Cathy Roberts, Council Members Bill Sweeney, Emilie Persinger, Margo Brewer and Jim Phillips. Aubrey Woods represented the Tribune. Janet Peters represented the Banner. Also present were department heads, Street Superintendent Dale Shelton, Fire Chief, Andy Lockman, Scott Hunsucker, Sewer Superintendent and Steve Scarlett, Police Chief.
First on the agenda was Jim Plump. Jim asks the Council compliance approval on tax abatement for Indiana Steele. Dill Whittymore, owner of Indiana Steele projected when he started his business that he would employee 45. He now has 71 employees with a payroll of 2.3 million dollars. Bill Sweeney made a motion to approve the abatement. Margo 2nd the motion. All were in favor.
Mr. Plump then asks for abatement for a second property also owned by Dill Whittymore. Indiana Kennels, Inc. Mr. Whittymore has 10 employees at Indiana Kennels, Inc. with a payroll of $280,000.00. Jim Phillips made a motion to approve the abatement. Emilie 2nd the motion. All were in favor.
Jonathon Isaacs with Independent Land Surveying was present at the meeting to get approval on a contract to do a 27’ sewer extension at the Senior Housing property. Scott Hunsucker, Sewer Superintendent said that Mr. Isaacs has all of the proper paper work in order to do the extension. Bill Sweeney made a motion to approve the extension. Jim 2nd the motion. All were in favor.
Margo Brewer made a motion to approve the Capacity Certification/Allocations letter for application for sewer construction permit for IDEM. Emilie 2nd the motion. All were in favor.
Bill Sweeney made a motion to approve the claims. Jim Phillips 2nd the motion. Claims were approved.
Jim made a motion to approve the minutes. Emilie 2nd the motion. Minutes were approved.
Police Chief, Steve Scarlett reported that 25-5 solved multiple burglaries in and around town. 25-4 recovered a stolen vehicle from Marion Co. Arrest was made on suspect with outstanding warrants from Indiana & New Mexico.
Chief Scarlett reported that there is an exhaust leak in John Reichenbacker’s police car. The exhaust systems needs replaced. The rear main seal needs replaced, coolant lines are leaking as well. Scarlett said that it would cost approximately $1,500.00 to repair not including labor. Chief Scarlett would like to request at least one new police car. Officer Reichenbacker had three quotes for a 2010 Chevrolet 4WD Tahoe. Bob Poynter quoted $30,958.04, Hubler Chevrolet quoted $29,650.00 and John Jones quote was $29,500.00. Scarlett said that it will take $16,575.00 to equip the new Tahoe. Margo Brewer made a motion to bye the Tahoe from John Jones. Jim Phillips 2nd the motion. All were in favor.
Dale Shelton, Street Superintendent reported that his department has been patching pot holes, stoning alleys, sweeping up sand and picked up trash. Most of the trash was recyclable. Chief Scarlett thanked Dale and his department for building some shelves in the police department.
Council member, Margo Brewer asks Dale to close a small section of Water St. by the Historical Society on April 6th & April 13th from 8:30 am to 3:00 pm. There is going to be Jackson County History School tours on these dates.
The Brownstown Lions Club also will be having a Fish Fry on May 15th and will need a small section of Cross St. barricaded.
Scott Hunsucker gave the February 2010 report for the WWTP:
Removal of CBOD’s 97.720%, Removal of TSS 99.412%, Removal of Ammonia 94.829%, Removal of Phosphorous 96.264%, Daily Average Flow 405,000, Monthly Total Flow 10,828,684, 0 NPDES Permit violations.
Scott reported that they belt pressed 79,526 gallons. BCMS & LCS 6th grade program is tentatively rescheduled to tour plant on March 30th. Scott said that they have started the spring round of maintenance. The Pista grit failed and they have to replace the vacuum pump, controller and solenoid. The UV is ready for April 1.
Andy Lockman, Fire Dept Chief reported the following activities for the Fire Department:
Structure Fires 0, Runs Disregarded 0, Meetings 1, Work Details 10, Training 10, Medical Runs 30, Public Relations 1, Fuel Spills 0, Co2 Investigation 0, Brush Fires 0, Water Rescue 0, Weather Related 1, Mutual Aid 1.
Andy reported that March 14th thru March 20, 2010 they will set off the tornado sirens for tornado awareness week. Chief Lockman said that their main engine pump is leaking. The seal went out on Saturday. It will cost $4,000.00 to $10,000.00 to fix. Lockman said that they had to switch trucks around to stay afloat.
Council member Jim Phillips said that he has made some changes to the employee handbook and would like for the Department heads to look over the changes and to report back to Jim before the next meeting.
President Warren said that Jim, Dale and himself met with Shawn from Maher Construction to discuss issues with the Senior Citizens Building. Shawn said that he is satisfied with his bid to repair the building. The towns insurance wants the building to be repaired. Leroy said that they will be meeting with Nancy, Shawn and Lawyer Excavating on Thursday March 18, 2010 at 10:30 am.
There being no further business, Jim made a motion to adjourn the meeting. Bill Sweeney 2nd the motion. Meeting was adjourned.
February 1, 2010
The Brownstown Town Council met in regular session on Monday afternoon February 1, 2010. Leroy Warren, Council President called the Council to order at 5:30PM. Present at the meeting were Acting Clerk-Treasurer Cathy Roberts, Council Members, Jim Phillips, Emilie Persinger, Margo Brewer, and Bill Sweeney. John Rothring, Town Attorney was present. Janet Peters represented the Banner and Aubrey Woods the Seymour Tribune.
First on the agenda, Council recognized Monte Striegel with Striegel Design Construction. Mr. Striegel has put a bid in on the Senior Citizen Building. Monte wanted to explain to council why his bid could possibly be higher than the other bids. He said that his fear is that if we tear down the senior building that there is a common wall between it and the paint store and unless taken down by hand the building could possibly fall in. Also, if the stairway on the other side of the building is removed it will weaken our wall on the north side as well.
Troy Martin was present representing Lawyer Excavating and he agrees with Striegel. Mr. Martin said that if the stairway could be left that it would strengthen our wall.
Andy Fountain with Jackson County Insurance was also present. Jackson County Insurance represents the Town and the Sterling’s who owned the Pizza Stop building that burnt next to our Senior Building. Mr. Fountain said that the Council needs to decide what we are going to do with our building. Tear down or repair. Mr. Fountain is going to talk to our adjuster to see if they have seen the building since Lawyer has done some excavating at the Pizza Stop. Andy feels that the adjuster may not have realized the importance of the stairway. Andy is going to check with the adjuster and get back with the Council. This matter was tabled until the next meeting.
Linda Bell with Reedy Financial Group was present to see if Council would approve the Ordinance for the fire protection district. Jim Phillips made a motion to suspend the 2nd and 3rd reading of the ordinance. Bill Sweeney 2nd the motion. Jim Phillips made a motion to pass Ordinance NO. 2010-02 titled “ORDINANCE CONSENTING TO THE ESTABLISHMENT OF A FIRE PROTECTION DISTRICT IN THE TOWN OF BROWNSTOWN, INDIANA”. Margo 2nd the motion. All were in favor.
Jim Phillips made motion to approve the minutes of the last meeting, Emilie 2nd the motion. Minutes were approved with a few corrections to be made.
Bill Sweeney made a motion to approve the claims. Emilie 2nd the motion. Claims were approved.
Margo made a motion to pass 1st reading on an ordinance restricting the use of skateboards, roller skates, in-line skates and similar devices within the Brownstown town limits. Bill Sweeney 2nd the motion. All were in favor.
President Warren read a letter from the Jackson County Industrial Development Corporation thanking the Town of Brownstown for their $2,200.00 contribution to their organization for 2010.
Warren said that he had received a call from Jed Wheatley about the Melon Fest Insurance. Last year there were issues about the insurance and several vendors did not come due to the cost. Wheatley ask Warren if the town could be the insurance holder to help hold down the cost. Attorney Rothring suggested maybe going thru the Lions Club. The Lions Club has a large insurance policy and that it could be called Lions Club Alliance/Melon Fest.
Jim Phillips told council that there needed to be a special meeting held to discuss the employee hand book. A special meeting is scheduled for Monday, February 8, 2010 at 5:00 p.m
There being no further business Jim moved to adjourn the meeting, Bill 2nd the motion. Leroy adjourned the meeting.
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Cathy Roberts, Acting Clerk-Treasurer Leroy Warren-President
January 18, 2010
The Brownstown Town council met in regular session on Monday afternoon January 18, 2010. Council member Jim Phillips called the Council to order at 5:30 P.M. Present at the meeting were Acting Clerk-Treasurer Cathy Roberts, Council Members Bill Sweeney, Emilie Persinger, Margo Brewer and Jim Phillips. Aubrey Woods represented the Tribune. Also present were department heads, Street Superintendent Dale Shelton, Fire Chief, Andy Lockman, Scott Hunsucker, Sewer Superintendent and Steve Scarlett, Police Chief. President Leroy Warren was out of town.
Tammy Campbell with 2010 Census was recognized. Tammy passed out information for the 2010 Census. Forms will be sent out in March for the town residence to fill out and they will need to be returned by April 1, 2010. Tammy said after that dead line, their will be Census workers that will be knocking on doors to get everyone to fill out their forms. They will be only knocking on doors of those that have not turned in their forms.
Margo Brewer made a motion to approve the minutes of the January 4th meeting. Emilie Persinger 2nd the motion. The minutes were approved.
Emilie made a motion to approve the claims as presented. Bill Sweeney 2nd the motion. The claims were approved.
Police Chief, Steve Scarlett said that he did not have his report ready for this meeting due to the fact that he thought since it was a holiday that the meeting would be held on Tuesday in stead of the normal Monday meeting.
Steve did mention to the council about Kocolene selling Hookah supplies. Steve said that they no longer have it sitting on the shelves but is unaware if they still have the supplies at the store. Chief Scarlett told council that the Hookah items are legal and they are legal to sell but is concerned that it will attract the wrong crowd due to the fact these items can also be used for illegal drugs. Emilie made a motion to write Gary Meyer, owner of Kocolene and ask him to not sell these products in Brownstown. Margo 2nd the motion. All were in favor.
Steve is going to check with Mr. Meyer first to see if he has taken these items out of his store or if they are just not in site now. If they are still in the store then a letter will be sent asking for them to be removed.
Officer Scarlett also told Council that he would like for them to consider possibly purchasing two new police cars. Scarlett said that we currently have two cars that are in very bad shape and constantly needing repairs made to them. Steve also mentioned to the Council to consider possibly hiring an additional officer. Council told Steve that when the State Board of Accounts is done with the audit and we see how our finances are that they will see what we can do.
Dale Shelton, Street Superintendent reported that his department had cleaned three main lines. They have been stoning some pot holes around town. Done several locates and have been working on the lawn mowers. Dale also reported that they used 25 tons of sand during our last snow storm.
Scott Hunsucker gave the December 2009 report for the WWTP.
Removal of CBOD’s 97.352%
Removal of TSS 99.056%
Removal of Ammonia 98.090%
Removal of Phosphorous 97.178%
Daily Average Flow 359,000
Monthly Total Flow 17,510,956
0 NPDES Permit violations
Scott reported that they belt pressed 50,544 gallons. Scott reviewed the revised drawings for the Brownstown Apartments and also sent deficiency letter on 1/5/2010. The D1R2 midi-bearing was replaced on January 14, 2010. The annual calibration for the flow meters/scales has been completed. The calibration weights recertified. Scott also reported that BL Anderson had replaced and reprogrammed the belt press controller. The Land app SOP, safety HB, Lab SOP was updated.
Andy Lockman, Fire Dept Chief reported the following activities for the Fire Department.
Structure Fires 2
Meetings 4
Work Details 4
Training 1
Medical Runs 5
Weather Related 1
Andy told Council that he has 7 members of the fire department going to Columbus to attend First Responders training for two months and then when they are finished with that training they will be attending classes to become Certified Fire Fighters that will last for three months. Andy also told Council that the ceiling upstairs in his office is falling down and needs repaired. Cathy is to contact a contractor to come and see about getting this repaired.
Eric Reedy with Reedy Financial group was present to speak about the Fire District again. Mr. Reedy told Council that the County Commissioners will be having the second reading Tuesday at the Commissioners meeting. Reedy told Council that the first reading went through with a 3-0 vote for the Fire District. Town Council will need to vote on this by March 1, 2010 and will need to have three readings. Mr. Reedy informed the council that all three readings could be done in one night. This would need to be posted 48 hours in advance. There would also have to be a Fire Protection District Ordinance.
There being no further business Bill Sweeney made a motion to adjourn and Emilie 2nd the motion. Jim adjourned the meeting.
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Cathy Roberts, Acting Clerk-Treasurer James Phillips-President Pro-Tem