Town Council

2011

Brownstown Town Council Minutes

Regular Scheduled Meeting

December 5, 2011

The Brownstown Town Council met on Monday afternoon December 5, 2011. Jim Phillips, Council President, called the meeting to order at 5:30 p.m. and led the Pledge of Allegiance to the American Flag. Others present at the meeting were Council Members Emilie Persinger, Margo Brewer, Brian Sommers, Bill Sweeney, Clerk-Treasurer David Willey, Town Attorney John Rothring, Police Chief Steven Scarlett, Jordan Richart the Banner, Aubrey Woods the Tribune, C J Foster, Ben Lewis and John Nolting 2012 Town Council Elect.

Brian Sommers moved to accept the November 21, 2011 Department Head Meeting Minutes. Margo Brewer seconded and the Council approved the minutes presented. Margo Brewer moved to approve the Special Meeting dated December 1, 2011 as presented, Emilie Persinger seconded and the Council so moved.

Emilie Persinger moved to approve the Payroll and Claim Vouchers as submitted. Brian Sommers seconded and the Council approved all the Claims submitted.

OLD BUSINESS: The Salary Ordinance No 2011-11 for 2012 was revisited. Members Margo Brewer and Bill Sweeney were not ready to act on the wages and tabled the item.

Jim Phillips reported on the Brownstown Police Dog Certification that was requested of Chief Scarlett during the previous Town Council meeting. The certification expired at the end of October 2011. Scarlett reported the certification has not been renewed due to manpower constraints the department is experiencing. The training is scheduled to start January 3, 2012. Margo Brewer moved to continue use of the police dog for a reasonable timeframe until the recertification is achieved. Brian Sommers seconded and the Council so moved.

NEW BUSINESS: David Willey presented a roofing proposal from Abraham Roofing Company. The garage roof is leaking water. The current foam sprayed roof protection is deteriorating. The bid is for $14894.00 for complete removal of roofing, asbestos flue, apply high density roof insulation to wood deck and Versiweld TPO membrane to parapet walls and roof, plus any necessary flashing. Margo Brewer moved to accept the first proposal of the roof replacement, Bill Sweeney seconded and the Council so moved.

John Rothring reported on an email received from Susan Bevers representing Jackson County Council on the outstanding sewer usage of the Jackson County Jail complex. John sited interpretation of State Codes and ways to pursue collection as well as the County’s response options. He suggested meeting with the using party and working out a solution.

MISCELLANEOUS: Jim Phillips read an invitation to a December 15, 2011 meeting from the FEMA Region V scheduling a Public Flood Risk Information meeting for public officials at Brownstown United Methodist Church from 1:30-2:30pm and a public open house from 4-7pm.

Then Jim Phillips reported a check had been received from the US District Court in the amount of $92.73 for restitution in the Fee case.

Jim Phillips asked for more Town business. Brian Sommers moved to adjourn, Bill Sweeney asked how soon the roof could be installed. David Willey said he would need to check with Abraham’s on their schedule and plans. Bill then seconded and the Council dismissed.

_______________________________ ____________________________

David Willey -- Town Clerk/Treasurer Jim Phillips -- Co

Brownstown Town Council Minutes

Regular Scheduled Meeting/Department Head

September 19, 2011

The Brownstown Town Council met in regular session on Monday September 19, 2011. Council President Jim Phillips called the meeting to order at 5:30. Also present at the meeting were Council Members Bill Sweeney, Margo Brewer, Emilie Persinger, Brian Sommers, Clerk/Treasurer David Willey, Department representatives Street: Dale Shelton, Sewer: Scott Hunsucker, Police: Chief Steve Scarlett, Park Manager: Doug Kidwell, and Eric DiBlasi, Jr. Jackson County Banner and Aubrey Woods, The Tribune.

Roxanna Bixler and Bridget Redmon of ISU Ins. and Invest. Group was present to report on the health insurance search. SIHO appeared to be the best in price and coverage. In going to a $2000 deductible the monthly rate would drop from the $500 deductible rate of $470/mo to $395. Also, we could change our dental insurance coverage and add a vision plan for about $2/mo. Margo Brewer moved to change the current health plan to a $2000 deductible and drop the current dental plan and go with the new dental and vision plans presented. Bill Sweeney seconded the change in plans and the Council so moved.

Bill Sweeney moved to approve the September 6, 2011 Minutes as presented. Margo Brewer seconded and the Town Council so moved. Brian Sommers moved to accept the Payroll and Vendor Claims presented. Emilie Persinger seconded and the Council approved the Claims as submitted.

Cemetery Board: No report per Brian Sommers.

Park Board: Doug Kidwell reported the Shelter House rental has been about the same as last year. No fall softball league this year. The facilities are being used by adults more this year. That has continued to discouraged youngsters from ‘hanging out.’ There had been some fighting in the back part of the Park following school and vandalism is still being reported to the police. Doug said winterizing procedures have begun.

Police Dept: Steve Scarlett gave the August 2011 Month Activity Report.

Complaints 126 Animal 12 Courtesies 37 Warnings 35

Citations 12 Arrests 6 Accidents 14 Security Ck 38

Steve reported 25-3 used the K-9 to assist JCSD 6 times, assisted ISP twice and used in town 23 times for building checks and traffic stops. 25-8 covered 40 hours of overtime, had 5 theft calls involving Town signs and 2 calls involving loitering/criminal mischief at the Park. 25-2 is teaching 6 Dare classes each week at BCES. 25-5 (John Long) is resigning as of September 21, 2011. The search for a replacement has started. The COPS Grant response should be known by the first of October. Monthly work schedules are available upon request. The new police car is waiting on two radios (hopefully purchased through agency 911) and a gun rack.

Street: Dale reported the street crew finished curb painting, filled pot holes reported on North High Street, repaired storm sewer grate at Ewing and Spring Street, and trimmed low limbs. The steel doors are in for the Park electrical/storage building. The leaf machine has been checked and ready for service this fall.

Wastewater: Scott Hunsucker gave the August 2011 Monthly Report for the WWTP

Removal of CBOD’s 97.844% Removal of TSS 98.281%

Removal of Ammonia 98.333% Removal of Phosphorous 96.852%

Daily Average Flow 291,000 gpd Monthly Total Flow 11,073,749 gallons

0 NPDES Permit Violations

173,391 gallons were belt pressed, fall maintenance has been started, Land App prepping is ready for fall, the VRLS was cleaned and the IDEM Plant Inspection was performed 08/26. The main Ditch Rotor bearing needs replaced and the cost is $3287.02. The Vacuum Truck jet hose is aging and has been damaged. The two quotes are $2150 from General Rubber and $2885.10 from Best Equipment. Emilie Persinger moved to proceed with replacing the Ditch Rotor bearing @ $3287.08 and go with General Rubber’s quote of $2150 for the jet hose for the Vacuum Truck. Margo Brewer Seconded and the Council so moved.

Old Business: None.

New Business: The Town Council members discussed amending the current Deputy Marshall portion of the Salary Ordinance in the wake of hiring a police officer. This would give the Council some negotiation for starting pay concerning experience and the training required of a new officer. Steve Scarlett was opposed to amending the rate, but said the lowest end of the range should be at least $16.50. After several more options were discussed, Brian Sommers moved for a Deputy Marshal's wage range of $16.50-18.17. Margo Brewer seconded and the Council amended the 2011 Salary Ordinance for Deputy Town Marshal.

Miscellaneous: Jim Phillips asked if anyone had additional Town business. Brian Sommers asked about the Town’s Ordinance/Policy for non-operational vehicles. He had been approached by someone concerning a possible inoperable motor home. Also, he had heard a few complaints concerning the Ewing RR Crossing being too rough. Steve said he would look into the status of the motor home and David Willey would check into the RR Crossing.

Brian Sommers moved to adjourn, Margo Brewer seconded and the Council dismissed.

_______________________________ ______________________________

David Willey, Clerk-Treasurer Jim Phillips – Council President

Brownstown Town Council Minutes

Regular Scheduled Meeting

September 6, 2011

The Brownstown Town Council met on Tuesday afternoon September 6, 2011. Brian Sommers President Pro tem in the absence of Jim Phillips called the meeting to order at 5:30 p.m. Others present at the meeting were Council Members Emilie Persinger, Margo Brewer, Bill Sweeney, Clerk-Treasurer David Willey, Town Attorney John Rothring, Police Chief Steven Scarlett, Eric DiBlasi, Jr. representing the Banner, Aubrey Woods the Tribune, Darrell Crocket Melon Fest representative and Ben Lewis, Town Council Candidate in Ward 2.

Darrell Crocket was recognized and he handed out a description of the roads to be closed during the Brownstown Melon Fest to be held September 9th – 10th, as well as the parade route. Next he handed out a schedule of events for the festival. Margo Brewer noted an error in calling the Jackson County History Center the Historical Society and asked Darrell if that could be corrected before advertising went out. Darrell said he would call Marsha Lentowski with the request. Steve Scarlett asked Darrell if he knew at what point on the parade route he should stop for the presentation of arms. Darrell responded that an original D-Day Flag was being used on the courthouse lawn by a Mr. Crimp, who was a World War Veteran. And the timing should be when Mr. Crimp was located in front of the War Memorial. Darrell said he would coordinate a stopping point with Steve before the parade started.

Bill Sweeney moved to accept the August 22, 2011 Special Session Minutes. Margo Brewer 2nd and the Council approved the minutes presented.

Margo Brewer moved to approve the Payroll and Claim Vouchers as submitted. Emilie Persinger seconded and the Council so moved.

OLD BUSINESS: David Willey presented copies of Resolution #2011-11 titled Slum and Blight Area Declaration which was needed to fulfill requirements for the application of the Community Focus Fund Planning Grant approved by the Town Council in the Minutes dated December 6, 2010. Jim Phillips had signed the resolution previous to the meeting by authority of the December 6th meeting minutes and to meet the application deadline.

NEW BUSINESS: Brian Sommers read a Sewer Adjustment requested by Duane Darlage of 909 W Spring Street. Duane had submitted the new sewer adjustment request & affidavit form. Bill Sweeney moved to accept the sewer adjustment requested, Margo Brewer seconded and the Town Council approved the request. Brian then read a Sewer Adjustment Request from David Self of 444 S Valley Drive. Margo Brewer moved to accept the request as submitted, Emilie Persinger seconded and the Council so moved.

MISCELLANEOUS: David Willey informed the Council about the 2012 Budget advertised August 25th and September 1st for basically the same requested amounts as last year. Steve Scarlett asked why his department had not had any input as of yet. David responded that the advertised budget was an aggregate amount set by estimated tax collections and the Council had committed earlier this year to not over spend those amounts for the next three years. The individual departments would have a chance to work with Reedy Financial on their part of the budget in the next few weeks. Brian Sommers asked if there were any other questions about the budget. Bill Sweeney asked for dismissal, Emile Persinger seconded and the meeting was closed.

_______________________________ ____________________________

David Willey -- Town Clerk/Treasurer Jim Phillips -- Council Preside

Brownstown Town Council Minutes

Special Session

August 22, 2011

The Brownstown Town Council met on Monday Afternoon August 22nd at 5:30pm. Council President Jim Phillips called the Special Session to order. Present at the meeting were Council Members Emilie Persinger, Bill Sweeney, Margo Brewer, Brian Sommers, Clerk-Treasurer David Willey, Aubrey Woods, The Tribune and Eric DiBlasi, Jr., Jackson County Banner, as well as several employees and town residents.

Emilie Persinger moved to approve the Department Meeting Minutes dated August 15, 2011. Margo Brewer 2nd and the Council approved the minutes as typed. Margo Brewer moved to approve the Vendor Claims presented. Bill Sweeney seconded and the Council so moved.

David Willey introduced the Sewer Billing Credit Request and Affidavit Document prepared by Town Attorney John Rothring. Bill Sweeney moved to adopt the Sewer Affidavit, Margo Brewer seconded and the Council approved the use of the new document to be submitted by everyone requesting a change to their sewer billing and signed before submission to the Town Council.

Next, Jim Phillips read a sewer adjustment requested by Rebecca Darlage for a swim pool fill. Bill Sweeney moved to approve the request, Emilie Persinger seconded and the Council approved the adjustment.

Jim Phillips provided handouts concerning Year 2012 projected receipts and expenditures for the Wastewater Utility and Town of Brownstown. Jim asked for any discussion. Scott Hunsucker offered a handout prepared to request increases to the sewer line choke ups charged, increase in costs if a third person was added to the payroll ($1968.03 to 4968.03 increase.) Steve Scarlett suggested reducing training, supplies, maintenance, clothing, and equipment for $5200 to 13,000 and cut Dare program $3000, Canine Program and festivals for a possible $24-30,000 for the Police? Tom Wright said he planned to use double coverage days and reduce the number of days spent at the Elementary School for classes. John Reichenbacker defended the use of the K-9 at other locations, because of the trade offs for other services. For the Street Department Dale Shelton suggested cutting Cat and other creature trappings, being cautious on equipment and maintenance spending. Also, we need to look at running the swimming pool more efficiently. Cathy Roberts offered to forgo her longevity pay. David Willey commented on the difficulty to cut where cuts have already been made. Programs like DARE, a Police K-9, the Pool lead to benefits to the public that are hard to place a value. Health insurance is going to continue to rise. Our tax base will need to grow at some point in time and sewer rates need to be increased to match the rising costs of supplies. And we need to continue to look for areas where we can reduce labor and do without.

Brian Sommers moved to adjourn. Emilie Persinger seconded and the Council ended the meeting.

Brownstown Town Council Minutes

Regular Scheduled Meeting/Dept Head

August 15, 2011

The Brownstown Town Council met in regular session on Monday August 15, 2011. Council President Jim Phillips called the meeting to order at 5:30. Also present at the meeting were Council Members Bill Sweeney, Margo Brewer, Emilie Persinger, Brian Sommers, Clerk/Treasurer David Willey, Department representatives Street: Dale Shelton, Sewer: Scott Hunsucker, Police: Chief Steve Scarlett, Park Manager: Doug Kidwell, and Eric DiBlasi, Jr. Jackson County Banner and Aubrey Woods, The Tribune.

The first order of business was a Sign Permit for Kocolene/Sunoco. Steve Goins submitted a request on behalf of Kocolene to change the current pricing section of their sign from black numbers to an electronic digital color display. The sign is designed to change from a control inside the station. The sign will not flash or scroll. After some discussion concerning the Council’s intent to change the current Sign Ordinance later in the meeting and this sign being no different from an electronic Time/Temperature sign, Brian Sommers moved to approve the Kocolene Sign Permit. Emilie Persinger seconded and the Council so moved.

Bill Sweeney moved to approve the August 1, 2011 Minutes as presented. Margo Brewer seconded and the Town Council so moved. Brian Sommers moved to accept the Payroll and Vendor Claims presented. Margo Brewer seconded and the Council approved the Claims submitted.

Cemetery Board: Brian Sommers reported the Board had not met since the previous report.

Park Board: Doug Kidwell reported the Pool is being drained. The electric/storage building is to be painted and three doors replaced.

Police Dept: Steve Scarlett gave the July 2011 Month Activity Report.

Complaints 207 Animal 12 Courtesies 40 Warnings 22

Citations 11 Arrests 12 Accidents 16 Security Ck 52

Steve reported 25-4 made a Class B Felony methamphetamine arrest @ Sunoco on 07-10-2011. 25-8 worked a joint sex offense case with Indiana Department of Children Security. 25-5 had a vehicle pursuit from Brownstown to Clearspring resulting in the victim being tazzed to end the pursuit. Tom Hanner and his wife are parents to a newborn son, Clayton Paul Hanner.

Street: Dale reported the street crew has started curb painting, parking stripes; continued locates, replacing stop signs, mowing grass and vacated lots and spraying weeds. Margo Brewer asked about ownership of the large area beyond the Jay C Store parking lot. Dale thought it belonged to the company, not the town.

Wastewater: Scott Hunsucker gave the July 2011 Monthly Report for the WWTP

Removal of CBOD’s 97.145% Removal of TSS 98.975%

Removal of Ammonia 96.614% Removal of Phosphorous 94.752%

Daily Average Flow 353,000 gpd Monthly Total Flow 13,439,791 gallons

0 NPDES Permit Violations

115,167 gallons were belt pressed and a polymer pump repaired and injector ring replaced on the Belt Press System. Spraying weeds and painting areas of the plant and lift stations. Oxidation Ditch experienced an aps backup, cleaning r/w and began fall maintenance items.

Old Business: David Willey introduced the Sign Ordinance Amendment prepared by Attorney John Rothring. The change allows an electronic sign to change as frequent as every 8 seconds, but no flashing or scrolling is permitted. As discussed, the change is to give businesses the option to update their sign technology without compromising sign legislation that protects distractions from vehicle operation and nighttime privacy and annoyance issues. Emilie Persinger moved to accept the changes to the Sign Ordinance presented. Brian Sommers seconded and the Council approved the amendment unanimously.

New Business: Jim Phillips presented a document, stating the financial status of the Brownstown Wastewater Treatment Plant and the Town of Brownstown and detailed payroll items for each employee with suggestions of changes to reduce expenditures. Jim then gave each Council member a chance to ask questions and make comment about the presentation. Then Jim opened the floor for Department Heads, the press and others present to ask questions and add comments. Jim asked each council member and department heads to submit specific suggestions to him by Friday, August 19 to be compiled and discussed during the next meeting. Bill Sweeney moved to have a Special Session on Monday August 22, 2011 at 5:30pm. Emilie Persinger seconded and the Council called the Special Session.

Miscellaneous: Jim Phillips asked if anyone had additional Town business. David Willey said he needed direction and authorization on how and when to pay three employees for back pay. During the current audit hourly wages for the employees was lower than the current salary ordinance states. Bill Sweeney moved to change the wages to the Salary Ordinance and pay this year’s back pay to the three employees. Margo Brewer seconded and the Council so moved.

Bill Sweeney moved to adjourn, Margo Brewer seconded and the Council dismissed.

Brownstown Town Council Minutes

Regular Scheduled Meeting

August 1, 2011

The Brownstown Town Council met on Monday afternoon August 1, 2011. Council President Jim Phillips called the meeting to order at 5:30 p.m. Others present at the meeting were Council Members Emilie Persinger, Margo Brewer, Bill Sweeney, Brian Sommers, Clerk-Treasurer David Willey, Town Attorney John Rothring, Street Superintendent Dale Shelton, Police Chief Steven Scarlett, Eric DiBlasi, Jr. representing the Banner, and Aubrey Woods the Tribune and Debra Hackman, Brownstown Chamber of Commerce.

Jason Carter, sign permit representative for CVS Pharmacy presented a proposal for an electronic sign reconditioning of the existing CVS sign now in place. The request had to be denied due to the current Sign Ordinance wording. Council members and John Rothring exchanged some thoughts and ideas in connection with “Time & Temperature” signs and what might be considered fair business practice with other possible similar business signs. Jason was later asked to put the project on hold until a possible amendment to the ordinance could be discussed.

Bill Sweeney moved to accept the July 18, 2011 Department Meeting Minutes. Margo Brewer 2nd and the Council approved.

Margo Brewer moved to approve the Special Session dated July 8, 2011. Emilie Persinger seconded and the Council approved the minutes as submitted.

Bill Sweeney moved to approve the Payroll and Claim Vouchers as submitted. Brian Sommers seconded and the Council so moved.

OLD BUSINESS: David Willey presented copies of the Tormoehlen Property Quit Claim and Warranty Deeds that had been processed by Attorney John Rothring. Jim Phillips requested David to pass the addition of property on to Andy Fountain.

NEW BUSINESS: David Willey informed the Council about changing the current pest control frequency from monthly to bimonthly. The current monthly charge is $55.80 per month and a bimonthly cost is $70.00 every two months. Jim Phillips requested to investigate an annual payment for additional savings, before signing the agreement.

MISCELLANEOUS: Jim Phillips read a Sewer Adjustment for Andy Breledge. Margo Brewer moved to accept the adjustment, Brian Sommers seconded and the Council approved. Jim Phillips then read a Sewer Adjustment for Anne Wells’ property. A discussion concerning how water could be left running and not drained into the sewer. Steve Scarlett checked with the County for a break in attempt at the property and none was reported. The Council discussed the possibility of having an affidavit signed by the land owner prior to a Sewer Adjustment request. David Willey said he would pursue that option. Margo Brewer reversed the Sewer Adjustment motion and look into signing an affidavit that water usage did not enter the sewer. Brian seconded the denial and the Council agreed to look into signing an affidavit verifying water did not pass into the sewer.

Brian Sommers requested a meeting adjournment, seconded by Bill Sweeney and the Town Council so moved.

Brownstown Town Council Minutes

Regular Scheduled Meeting/Dept Head

July 18, 2011

The Brownstown Town Council met in regular session on Monday July 18, 2011. Council President Jim Phillips called the meeting to order at 5:30. Others present at the meeting were Council Members Bill Sweeney, Margo Brewer, Emilie Persinger, Brian Sommers, Clerk/Treasurer David Willey, Department representatives Street: Dale Shelton, Sewer: Jeff Lubker, Police: Chief Steve Scarlett, Park Manager: Doug Kidwell, and Eric DiBlasi, Jr. Jackson County Banner.

Jonathan Isaacs was prepared to award the construction bid for the Sweet Street Continuation Project, but due to timing of legislative language, a prevailing wage clause dictates the bidding process must be reopened. Bill Sweeney moved the Town wait until January 1, 2012 to restart the bid process, when the law changes. Margo Brewer seconded and the Town Council agreed since the timing constraints would not allow construction to start before permitting weather next spring anyway.

Roxanna Bixler of ISU Insurance and Investment Group presented the upcoming Health and Life Insurance Plan Benefits for the coming season, starting August 1. Roxanna presented several different plans and options to choose, but the bottom line was a steep increase for Health Insurance for all options. Brian Sommers moved to renew the current plan on a monthly basis and explore alternatives through applications with other providers. Emilie Persinger seconded and the Council so moved.

Bill Sweeney moved to approve the July 5, 2011 Minutes as read. Emilie Persinger seconded and the Town Council so moved. The Council reviewed the minutes of the Wastewater Rate Study Session on July 8th and had some corrections. David Willey said he would make those corrections and resubmit the changes at the next meeting. Brian Sommers moved to accept the Payroll and Vendor Claims presented. Bill Sweeney seconded and the Council approved the Claims submitted.

Cemetery Board: Brian Sommers reported the Board was continuing with the Platting Project. Bill Sweeney said he had received some complaints of grass on the stones. Brian said he would address the issue with the Cemetery Board.

Park Board: Doug Kidwell stated the Shelter House had made $260.00 last month, the pond is in great shape, the two small shelter houses have been roofed by Dale and himself, and the slide at the Leisure Pool had been temporarily repaired. A refrigerator at the pool concession stand had started to fail, so a used one was purchase from Stuckwisch Appliance for $200.00.

Police Dept: Steve Scarlett gave the June 2011 Month Activity Report.

Complaints 207 Animal 14 Courtesies 40 Warnings 57

Citations 29 Arrests 12 Accidents 7 Security Ck 81

Steve reported 25-1 investigated burglary @ Townhouse Army Surplus: all merchandise was recovered. 25-3 had 8 K-9 assists: intruder inside residence, subject arrested; warrant service; residence with insecure door; sweep on vehicle stop, subject arrested; subject attempting to break into vehicle & residence; burglary alarm @ Jay C Store; building search at Ratcliff Grove; pursuit, subject arrested. 25-5 assisted in pursuit resulting in a tazing, subject arrested. Reserve hours: 25-7 seven hours and 25-8 Thirty-nine hours.

Street: Dale reported grass, weeds cut and sprayed; crosswalk painting has started; pot holes and alleys have been repaired, sewer on South Main repaired, property on Poplar Street cleaned and mowed. The power building at the park has been roofed and the three doors need to be replaced to prevent public entry. The cost is $1800.00 and these are 1 and ½ inch steel doors. Bill Sweeney moved to replace the doors, Margo Brewer seconded and the Council approved the purchase.

Jeff Lubker gave the June 2011 Monthly Report for the WWTP

Removal of CBOD’s 96.993% Removal of TSS 98.958%

Removal of Ammonia 97.492% Removal of Phosphorous 96.483%

Daily Average Flow 476,000 gpd Monthly Total Flow 16,644,692 gallons

0 NPDES Permit Violations

Jeff reported that 27,006 gallons were Belt Pressed and a seal in the gravity box and the polymer pump were replaced. The vendor, LMI, notified Scott that if the polymer unit fails, a new system will be needed because most of the components are obsolete. The DMRQA-31 test passed all parameters and sent all data to EPA (due 8/19.). The FC1, FC2 and cascades have been power washed, spraying weeds and replaced ballast in administration building.

Old Business: None.

New Business: David Willey explained the vacating petition of Brook side Drive in Buena Vista Estate. David then presented the Council with an agreement with the County to conduct the Municipal Election Services, which needed to be signed and returned.

Miscellaneous: Jim Phillips asked if anyone had additional Town business.

Bill Sweeney moved to adjourn, Margo Brewer seconded and the Council dismissed.

Brownstown Town Council Minutes

Regular Scheduled Meeting

July 5, 2011

The Brownstown Town Council met on Tuesday afternoon July 5, 2011. Council President Jim Phillips called the meeting to order at 5:30 p.m. Present at the meeting were Council Members Brian Sommers, Bill Sweeney, Margo Brewer, Emilie Persinger, Clerk-Treasurer David Willey, Town Attorney John Rothring, Police Chief Steven Scarlett, Eric DiBlasi, Jr. representing the Banner, and Aubrey Woods the Tribune.

Jonathan Isaacs opened construction bids for the next phase of the Sweet Street Project. Bids from Best Excavating, Dave O’Mara Contractor and King’s Trucking & Excavating were accepted and received as complete. Jonathan said he would review the bids and bring his proposal options back at the July 18th Council meeting.

Next, Jonathan Isaacs presented the more detailed Tormoehlen property survey which adjoins the west side of the Town Park, as requested during the June 6th meeting. In reviewing the updated survey, the overlap with the Delph property is the only questionable area. After some discussion, Mr. Isaacs was requested to contact Mike Tormoehlen to continue with obtaining an appraisal and then John Rothring would do the Deed/Title work.

Shannon McLeod, Grant Writer of Priority Project Resources, reported that Brownstown Ewing Main Street group selected Ratio as Architect for the $50,000 Grain Elevator Project Grant. A target meeting needs to be set for the Sidewalk/Streetscape Project Plan. Also, The Park Board with be discussing the final issues for the Park Plan at 7pm this evening.

Bill Sweeney moved to accept the June 20, 2011 Department Meeting Minutes. Margo Brewer 2nd and the Council approved.

Margo Brewer moved to approve the Payroll and Voucher Claims as submitted. Emilie Persinger seconded and the Council approved the claims as submitted.

OLD BUSINESS: John Rothring could not find any cases to refute the Brownstown Park Incident Document. If the Town has a titled person such as a Park Manager responsible for defining and identifying a ‘Troublemaker,’ the Police may use the document to ban abusers from the Park premises, as long as the Prosecutor supports such document and process.

Nancy Sterling has requested water and electric be supplied from the Senior Citizens Building to be used to support a watering system for flowers, plants, grass and trees for her plans to improve the adjoining property. After some discussion, the Council believes the request is assisting private property in a way in which tax payers dollars would be used against Town procedures and policy.

NEW BUSINESS: The Town Leisure Pool Slide had three worn out areas, one resulting in a skin injury to a patron. After attempting to find a company to repair the slide, Brad and Tammy Pritchett purchased a fiberglass repair kit and repaired the three areas of the slide. By Wednesday they should know if the repair will work.

MISCELLANEOUS: Jim Phillips read a Sewer Adjustment for Dave Lewis for filling his swim pool. Bill Sweeney moved to accept the adjustment, Margo Brewer seconded and the Council approved. David Willey presented the Council with a list of Sewer Accounts to be written off the books totaling $22,998.76. Margo Brewer moved to write off the dormant Sewer Debt. Brian Sommers seconded and the Council approved the debt removal.

Jim Phillips asked John Rothring to find out if an upcoming Wastewater Rate Study meeting with Reedy Financial could be an Executive Session and needed a meeting notice advertised.

Bill Sweeney requested a meeting adjournment, seconded by Emilie Persinger and the Town Council so moved.

Brownstown Town Council Minutes

Regular Scheduled Meeting/Dept Head

June 20, 2011

The Brownstown Town Council met in regular session on Monday June 20, 2011. Council President Jim Phillips called the meeting to order at 5:30. Others present at the meeting were Council Members Bill Sweeney, Margo Brewer, Emilie Persinger, Brian Sommers, Clerk/Treasurer David Willey, Department representatives Street: Dale Shelton, Sewer: Scott Hunsucker, Police: Chief Steve Scarlett, Park Manager: Doug Kidwell, and Aubrey Woods, The Tribune, Eric DiBlasi, Jr. Jackson County Banner.

Bill Sweeney moved to approve the June 6, 2011 Minutes as read. Margo Brewer seconded and the Town Council so moved. Brian Sommers moved to accept the Payroll and Vendor Claims presented. Emilie Persinger seconded and the Council approved the

Claims submitted.

Cemetery Board: Brian Sommers reported bore samples of the proposed new plot area have been taken and are being analyzed. The GPS/Inventory software is being reviewed for future purchase consideration.

Park Board: Doug Kidwell stated the Men’s Softball and Women’s Volleyball Leagues are well under way and the new electrical controls are working well. The park pond looks the best it has been in years. Brush from recent storms has been burned. The trees have not been completely removed yet due to wet weather conditions. Roofing of the two shelter houses is complete. The park has been cleaned of troublemakers and adults are using the facilities again, thanks to efforts of the police department.

Police Dept: Steve Scarlett gave the May 2011 Month Activity Report.

Complaints 200 Animal 12 Courtesies 41 Warnings 38

Citations 31 Arrests 26 Accidents 21 Security Ck 72

Steve reported 25-4 two drug cases at the park and one by vehicle pursuit. 25-8 covered 22 hours of overtime and two arrests at Town Park. 25-3 had three drug arrests at high school, one arrest on warrant and w/drugs and assisted with an arrest for stealing. 25-5 arrested a female w/ firing a shotgun during domestic dispute and assisted DNR in response to Starve Hollow theft. Steve Scarlett remarked that when marshals are requested to a scene outside of town a backup is requested by from the county sheriff’s office or an off duty officer for town coverage. Our officer assists and does not work the case.

Street: Dale reported the streets have been resurfaced by All-Star Paving. Storm brush continues to be picked up, weeds cut and sprayed, town property mowed. A 30 foot storm sewer was replaced at South Poplar and Stienkamp streets. The Street Department Garage door facing the alley is being blocked and covered to prevent water from flowing in side. The door is not used for business. Lucille Aynes reported a hole in her yard, which turned out to be a storm sewer leak at the coupling and will be repaired when drier conditions prevail. Also, we are pricing pipe to replace a leaking storm sewer on Ashland Street.

Scott Hunsucker gave the April 2011 Monthly Report for the WWTP

Removal of CBOD’s 96.366% Removal of TSS 98.311%

Removal of Ammonia 90.015% Removal of Phosphorous 91.620%

Daily Average Flow 666,000 gpd Monthly Total Flow 25,706,408 gallons

0 NPDES Permit Violations

Scott reported that 138,895 gallons were Belt Pressed. Land application totaled 370.97 tons. The VRLS was cleaned up after storm damage, spraying weeds and the Ox. Ditch received its annual maintenance, as well as the 4300. BCMS toured the facility on 05/25, the DMRQA-31 Test has been submitted and we are waiting on the results.

Old Business: The Town received the $250,000 ADA Compliant Sidewalk and Streetscape Grant. Margo Brewer moved to accept the grant as received, Bill Sweeney seconded and the Council so moved.

New Business: Jim Phillips read a request from the United Way requesting a representative from the Town of Brownstown for the Jackson County Long Term Recovery Committee. Jim nominated David Willey for that assignment. Margo Brewer moved to appoint David as the delegate from Brownstown, Emilie Persinger seconded and the Council so moved.

Miscellaneous: David Willey brought up a request from Nancy Sterling wanting the Senior citizens from the Senior Citizen Center to plant and take of flowers on her adjacent property. The project would probably entail water and electric run to an outside accessible location and water spout drains extended to the alleyway. More information and legal questions tabled the request.

Bill Sweeney moved to adjourn, Brian Sommers seconded and the Council dismissed.

Brownstown Town Council Minutes

Regular Scheduled Meeting

June 6, 2011

The Brownstown Town Council met on Monday afternoon June 6, 2011. Council President Jim Phillips called the meeting to order at 5:30 p.m. Present at the meeting were Council Members Emilie Persinger, Margo Brewer, Bill Sweeney, Brian Sommers, Clerk-Treasurer David Willey, Town Attorney John Rothring, Street Superintendent Dale Shelton, Police Chief Steven Scarlett, Eric DiBlasi, Jr. representing the Banner, and Aubrey Woods the Tribune.

Jonathan Isaacs presented construction plans for the next phase of the Sweet Street Project. Two easement agreements need to be drawn up to allow proper grading during the construction. Bill Sweeney moved to accept the construction plans, start the bidding process and requested John Rothring to draw up the necessary agreements for the easement agreements. Margo Brewer seconded and the Council so moved.

Next, Jonathan Isaacs presented the Tormoehlen property survey which adjoins the west side of the Town Park. In reviewing the survey there was an overlap with the Delph property. After some discussion, Mr. Isaacs was requested to add more description and better define the discrepancies in the survey.

Todd McCullough explained a combination storm sewer and drainage ditch problem with the back side of his property. Approximately a 16 foot area has eroded so far, leading to the south side of his property. After much discussion, the Council suggested that Mr. McCullough contact Joe Richart, who owns the adjoining property and developed the subdivision to work out a possible solution.

Bill Combs announced that there is an enormous cat problem in his neighborhood and wanted to know how the Animal Ordinance could help with his dilemma. After discussing some options, Dale Shelton said he would have Phil Owens, our Animal Control Officer meet with him the next morning to establish a plan of action.

Tom Martin described a traffic problem in his area of town (200 Summit and 300 Poplar) with car speed and children playing. He presented a signed petition requesting a posted speed limit sign and combination ‘Children Playing’ Zone. The Council ruled the area as business due to two businesses with the same block as the area described and defined the speed limit ordinance as 20mph. Bill Sweeney moved to approve two speed limit signs, one on each street, to be posted. Brian Sommers seconded and the Council approved.

Debbie Hackman reported on the Indy 500 Contest that Brownstown participated and WON $25,000.00 in prize money to be awarded by IMS and AT&T at a party for the community to be planned later this summer. The money will be used to kick off the walk/ride trial around the Jackson County Park.

Brian Sommers moved to accept the May 16, 2011 Department Meeting Minutes. Margo Brewer 2nd and the Council approved.

Bill Sweeney moved to approve the Payroll and Voucher Claims as submitted. Emilie Persinger seconded and the Council approved the claims as submitted.

OLD BUSINESS: John Rothring requested that the Annexation Ordinance 2011-07 be reviewed for the next action step. Bill Sweeney moved to accept Ordinance 2011-07 as written and submit for publication. Margo Brewer seconded and the Council so moved. Rumpke of Indiana will start using its new Auto-Pickup Truck on 06/09/2011. Residents should be receiving instruction in the mail within a few days. David Willey gave press releases to Mr. DiBlasi and Mr. Woods. Steve Scarlett has completed his investigation on residential yards which are overgrown and now the Town will groom those which did not respond or refused to comply with clean up.

NEW BUSINESS: Duane Davis requested the Town sign an Emergency Management Services – Region 8 Mutual Agreement. Jim Phillips explained the agreement states that the government entities in Region 8 will share labor and work hours to areas within the region that require emergency assistance. Margo Brewer moved that the Town accept the responsibilities of the agreement, Brian Sommers seconded and the Council so moved.

David Willey posed a request from the swimming pool that ‘No Smoking’ signs be placed around the fenced area of the pool. The Council suggested the Park Board handle the request.

MISCELLANEOUS: Jim Phillips read a Sewer Adjustment for WR Ewing. Margo Brewer moved to accept the adjustment, Bill Sweeney seconded and the Council approved. Jim Phillips then discussed a Sign Permit submitted by Danny Wineinger for the First Pentecostal Church of Brownstown. The sign meets all requirements, except the five feet from the sidewalk. Bill Sweeney moved to accept the sign permit waiving the 5’ requirement, due to the location of the sign in relation to the street, sidewalk and building. Margo Brewer seconded and the Council approved.

Brian Sommers requested a meeting adjournment, seconded by Emilie Persinger and the Town Council so moved.

Brownstown Town Council Minutes

Regular Scheduled Meeting/Dept Head

May 16, 2011

The Brownstown Town Council met in regular session on Monday May 16, 2011. Council President Jim Phillips called the meeting to order at 5:30. Others present at the meeting were Council Members Bill Sweeney, Margo Brewer, Emilie Persinger, Brian Sommers, Clerk/Treasurer David Willey, Department representatives Street: Dale Shelton, Sewer: Scott Hunsucker, Police: Chief Steve Scarlett & Officer John Reichenbacker, Park: Doug Kidwell & Tammy Pritchett, and Eric DiBlasi, Jr. Jackson County Banner.

Jim Plump of JCIDC and Dill Whittymore were present and requested Town Council acceptance of the 2008 & 2009 Abatement Compliance Documents. Margo Brewer moved to accept both requests and thanked Dill Whittymore for his manufacturing improvements in Brownstown. Brian Sommers seconded and the Council so moved. Jim Plump then mentioned that the next Sweet Street design phase would be ready for the Councils’ review by their first meeting in June by ILS, Jonathan Isaccs.

Bill Sweeney moved to approve the minutes of the May 2nd Council Meeting as presented. Margo Brewer seconded and the Council approved the minutes. Brian Sommers moved to accept the claims submitted. Margo Brewer 2nd and the Council approved the vendor claims as submitted.

Park Board: Doug Kidwell remarked that the new park picnic tables had been defaced, but thanked the police in their initial efforts to arrest drug users at the park. The park pond had been treatment and the fountain is in place. The damaged electrical boxes for the volleyball/basketball court areas are in the process of being upgraded. The Pool shower room floors are finished. Doug said the floor job appeared to be ‘shoddy.’ The concrete areas on the pool deck need attention for cracks and raises. Tammy Pritchett said Sarah Baker is the Assistant Manager, 24 lifeguards were hired and the life guard certifications were all completed May 14th. The Swim Team consists of approximately 120 swimmers and the last meet date is July 9th. Also, Tammy is checking for the next CPO class date, Robb Reynolds is interested in taking the certification, which Tammy completed in 2006. The Health Dept is scheduled to inspect the pool Friday May 20th at 1:30pm. Tammy Pritchett said some attention is required where sand is washing onto the deck of the Leisure Pool by the back gate.

Police Dept: Steve Scarlett gave the April 2011 Month Activity Report.

Complaints 203 Animal 11 Courtesies 38 Warnings 60

Citations 28 Arrests 10 Accidents 13 Security Ck 92

Steve reported 25-8 covered 24 hours this month and had 1 area assist (SPD.) 25-1 completed CQC instructor recertification. 25-3 w/K-9 apprehended a B-felon escapee, assisted JCSD with a building search in Medora and utilized K-9 w/23 various traffic stops. 25-2 attended Indiana School Safety Specialist Academy Training and free training at ILEA. Open Portal Solutions (Buy.Crash.com) has not answered our changed to the indemnity clause. Margo Brewer moved to sign the agreement with Open Portal Solutions, Brian Sommers seconded and the Council so moved. Steve Scarlett remarked Bowman Chrysler was still the only dealership to place a bid for a police car. Margo Brewer moved to purchase the vehicle from Bowman Chrysler and pursue at least three accessory bids. Emilie Persinger 2nd and the council so moved.

Street: Dale reported several pot holes, washouts and choke-ups in town have been reported and are being patched and or repaired. Weeds are being sprayed or cut, as well as the normal mowing. Also, we are assisting with several swimming pool and park items as needed. The Park open shelter houses need re-roofed. Asphalt shingles would be $1200 and Tin would cost $1000. Bill Sweeney moved to repair the open shelter houses with tin roofing, Brian Sommers seconded and the Council so moved.

Scott Hunsucker gave the April 2011 Monthly Report for the WWTP

Removal of CBOD’s 96.280% Removal of TSS 98.087%

Removal of Ammonia 93.862% Removal of Phosphorous 94.379%

Daily Average Flow 722,000 gpd Monthly Total Flow 27,214,014 gallons

0 NPDES Permit Violations

Scott reported that 92,688 gallons were Belt Pressed. Equipment maintenance is complete. Land application is delayed due to wet conditions. The VRLSP1 and RAS2P1 pumps are in the shop being rebuilt. Indiana Steel is in compliance, we are working on the revised DMRQA-31 Test Procedure, and the BCMS tour has been rescheduled several times because due to weather. We received our NPDES Permit (07/31/2016) and are changing the accounting recommendations from the Thursday Rate Study meeting with Reedy Financial.

Old Business: With mowing season fast approaching, residential yards that are not being mowed could be an issue. After some discussion, Dale Shelton agreed to get a list of potential addresses the Town might need to pursue early to arraign clean up enforcement. The three ADA compliant sidewalk corners supported by BEMS and United Way will start on Thursday May 18th. The Street Dept. is scheduled to assist with this effort.

New Business: Bill Sweeney received a call about an alley washout between S High and Asher streets. Dale Shelton said he would check it out. Doug Kidwell said the Park shelter house had been rented a few times already this year.

Miscellaneous:

Bill Sweeney moved to adjourn, Margo Brewer seconded and the Council dismissed.

Brownstown Town Council Minutes

Regular Scheduled Meeting/Dept Head

April 18, 2011

The Brownstown Town Council met in regular session on Monday April 18, 2011. Council President Pro-tem Jim Phillips called the meeting to order at 5:30. Others present at the meeting were Council Members Bill Sweeney, Margo Brewer, Emilie Persinger, Brian Sommers, Clerk/Treasurer David Willey, Department representatives Street: Dale Shelton, Sewer: Scott Hunsucker, Police: Chief Steve Scarlett, Park: Doug Kidwell, and Eric DiBlasi, Jr. Jackson County Banner.

Margo Brewer moved to approve the minutes of the April 4th Council Meeting as presented. Emilie Persinger seconded and the Council approved the minutes. Bill Sweeney moved to accept the claims submitted. Brian Sommers 2nd and the Council approved the vendor claims as submitted.

Cemetery Board: Brian Sommers reported the northwest corner of Fairview Cemetery is being platted for additional plots. ILS has surveyed the area and it appears 1,199 new plots will be located. A computerized access system with WTH-GIS is being examined to upgrade the current manual system of locating and logging all plots in the cemetery.

Park Board: Doug Kidwell requested park needs of picnic tables, pond treatment, damaged electrical boxes in the volleyball/basketball court area, eight dead trees that need to be removed, and a lawn mower hood that is broken. Brian Sommers moved to purchase eight galvanized picnic tables at a price of $113.16 each, Bill Sweeney seconded and the Council approved. Margo Brewer moved to contract Aquatic Control to treat the park pond, not to exceed $475, Emilie Persinger 2nd and the Council so moved. Emilie Persinger moved to contract Elite Tree Service to remove the eight trees from the park for $2500, Bill Sweeney 2nd and the Council approved the tree removal. The Council directed Doug Kidwell to price a new and a used lawn mower cover and to pursue the cost to replace the electrical boxes and a way to better protect them from vandalism. Margo Brewer said she had heard a few lifeguards had been hired that did not pass certification. Doug Kidwell said he would check into the matter and report back at the next Council meeting.

Police Dept: Steve Scarlett gave the March 2011 Month Activity Report. Steve thanked Dale Shelton and the Street crew for finding an error in Tom Hanner’s patrol car after T&T Body did the body work from a preceding accident. Information is being gathered to submit for another COPS Grant. Steve reported only one dealership (Bowman Chrysler) had submitted a police car quote. Steve asked if the BuyCrash.com issue had been resolved. David Willey reported the company had not responded to John Rothring’s indemnity clause change.

Street: Dale reported several pot holes in town are being patched, sand is being cleaned from catch basins, weeds cut and the pool shower room is ready for floor coating. A forty foot storm sewer has been set at the Park. The mainline sewer on South Spring Street is clogging more frequently. We need to replace or at least look into relining the current one. The Council directed Dale to get quotes on relining.

Scott Hunsucker gave the March 2011 Monthly Report for the WWTP

Removal of CBOD’s 95.894% Removal of TSS 98.608%

Removal of Ammonia 92.160% Removal of Phosphorous 92.867%

Daily Average Flow 455,000gpd Monthly Total Flow 16,677,968 gallons

0 NPDES Permit Violations

Scott reported that 187,006 gallons were Belt Pressed. Only seven pumps were left to complete routine equipment maintenance. Land application equipment is ready to use. A bearing had to be replaced on the D2R2 and IST owes us a Sludge Discharge Prevention Plan.

Old Business: John Rothring sent a letter concerning the State of Indiana dilemma on semi-tractor compression brakes (Jake Braking.) Linda Bell responded by phone that Comcast would be issuing the Town cable franchise fees with interest. David Willey stated the State Revolving Fund Loan payment notice had arrived for the Waste Water Treatment Plant for $246,397.50.

New Business: The Council needed to update the Town’s Financial Institution signature authorization by a resolution. Margo Brewer moved to accept the signature level authority drafted by David Willey for the area banks. Emilie Persinger seconded and the council approved and signed the banking resolution. The Council wanted more information on the Cumulative Capital Development Fund before acting. There was no one from the public in attendance so the hearing was tabled until May 2, 2011.

Miscellaneous: Bill Sweeney moved to accept the Sewer Adjustment requested by Jane’s Flower Shop, Margo Brewer seconded and the Council so moved. A residential building setback for Lot 10, Poplar Cove Subdivision, Section III was requested by Mark Woods of Coldwell Banker. Brian Sommers moved to accept the set back infringement of 25 feet, Bill Sweeney seconded and the Council so moved.

Bill Sweeney moved to adjourn, Margo Brewer seconded and the Council dismissed.

Brownstown Town Council Minutes

Regular Scheduled Meeting/Dept Head

March 21, 2011

The Brownstown Town Council met in regular session on Monday March 21, 2011. Council President Pro-tem Jim Phillips called the meeting to order at 5:30. Others present at the meeting were Council Members Bill Sweeney, Margo Brewer, Emilie Persinger, Clerk/Treasurer David Willey, Department representatives Street: Phillip Owens, Sewer: Jeff Lubker, Police: Chief Steve Scarlett, Eric DiBlasi, Jr. Jackson County Banner, Eric Reedy and Linda Bell of Reedy Financial Group.

Jim Phillips read a letter of resignation from Council President Leroy Warren sent to Jeanette Hackman on March 14, 2011. Leroy stated the reason as ongoing health issues. The Council regretfully accepted his resignation. The Council then asked Phillips if he would accept the leadership role for the remainder of the year. Jim accepted and Emilie Persinger, Margo Brewer and Bill Sweeney unanimously approved Jim Phillips as the Council’s presiding leader.

Bill Sweeney moved to approve the minutes of the February 7th Council Meeting as presented. Emilie Persinger seconded and the Council approved the minutes. Margo Brewer moved to accept the claims submitted. Emilie Persinger 2nd and the Council approved the vendor claims as submitted.

Philip Owens, Street Department reported several clogged storm drains and sewers from recent rains, servicing police cars, patching pot holes with old cold patch (waiting for delivery of fresh cold patch from Dave O’Mara) and installing new Stop signs. Hall Signs will refurbish old signs in good shape at a $5.00+ per sign savings. We are in the process of repairing a storm drain at the corner of the new Dollar Store parking lot that was damaged by a delivery truck, followed by a vehicle damage accident involving Margaret Lambring.

Steve Scarlett gave the February 2011 Month Activity Report for the Police Dept

Complaints 108 Animal 8 Courtesies 29 Warnings 43

Citations 20 Arrests 6 Accidents 10 Security Ck 54

JD Woods covered 12 hours for Officer Hanner and Steve this month. Tom Hanner investigated a strong-arm robbery w/assault on February 1 and Tom Wright attended an ice surface rescue awareness training at Camp Atterbury. Also, Steve requested a change in payment of the Town’s Section 125 retirement contribution from 100% after the preceding year to a more frequent payment schedule. David Willey said he would look into a quarterly payment schedule, instead of once per year following the years’ completion.

Jeff Lubker gave the February 2011 Monthly Report for the WWTP

Removal of CBOD’s 97.196% Removal of TSS 99.082%

Removal of Ammonia 98.238% Removal of Phosphorous 95.605%

Daily Average Flow 335,000gpd Monthly Total Flow 11,494,211 gallons

0 NPDES Permit Violations

Scott reported that 179,185 gallons were Belt Pressed. The NIST calibration of weights was completed. The scum station floats, a Pista-grit compressor and lab heating plate were replaced. Routine equipment maintenance is 40% complete. Prepping for land application and reviewing draft for NPDES permit has begun. REMC has been changing out light bulbs. Tour dates and guest speaker selection for the school program is in the planning stages and we are preparing for the new DMRQA-31 sample testing procedure with EPA.

Old Business: Eric Reedy presented a five year financial plan discussed at a previous Budget Workshop, March 1st. He discussed the projection of property, income, excise, cigarette, alcohol and tobacco taxes and the 6 year non farm income factor. The Cumulative Capital Development rate could also be increased, especially with the Pool Bond completion in 2012.

Eric and Linda Bell presented their proposal for the rate study of the Wastewater Utility. After some discussion, Margo Brewer moved to use Reedy Financial to perform a rate study for the Brownstown Wastewater Utility, pending John Rothring’s approval of the written agreement. Bill Sweeney seconded and the Council selected Reedy Financial to perform the Wastewater Study.

Linda Bell presented the updated Department Budgets requested at the previous workshop. She announced some headway on securing the cable franchise fee that had not been paid to the Town since February 2009 for the year 2008. Linda said she would pursue Comcast until back fees and current quarterly fees were received.

New Business: The Council rejected the Magnetized City Guide advertisement, reviewed the February Recycle Report and Community Foundation of Jackson County’s annual 2010 Brownstown Foundation Report.

Misc.:

Bill Sweeney moved to adjourn, Margo Brewer seconded and the Council dismissed.

Brownstown Town Council Minutes

Regular Scheduled Meeting

March 7, 2011

The Brownstown Town Council met on Monday afternoon March 7, 2011. Council President Pro-tem Jim Phillips called the meeting to order at 5:30 p.m. Present at the meeting were Council Members Emilie Persinger, Margo Brewer, Bill Sweeney, Clerk-Treasurer David Willey, Steve Scarlett Police Chief, Town Attorney John Rothring and Eric DiBlasi, Jr. representing the Banner, Aubrey Woods the Tribune, Debra Hackman Chamber of Commerce President and Linda McCormick Brownstown Ewing Main Street.

Debra Hackman asked for Town support in a community decorating contest, “Back Home Again in Indiana” sponsored by Indianapolis Motor Speedway Corporation. The program encourages all cities and towns of Indiana to celebrate the 100th anniversary of the opening of the Indianapolis Motor Speedway. Benefits such as tickets to this year’s 500 Race activities and top prize of $25,000 will be awarded during the month of May. The Brownstown Chamber and BEMS organizations will be coordinating the local support and any proceeds would go towards the development of a multi-use trail connecting the Jackson County History Center and Jackson County Fairgrounds, Home of the Brownstown Speedway, providing safer pedestrian/bicycle access to and from the fairgrounds as well as a multi-use recreational trail by the community. The Council unanimously approved its support of the project.

Bill Sweeney moved to approve the Minutes of the Department meeting dated February 21, 2011, Margo Brewer 2nd and the Minutes were approved by the Council. Next, Bill Sweeney moved to approve the Special Session Minutes of the Budget Workshop dated March 1, 2011, Margo Brewer 2nd and the Minutes were approved by the Council. Margo Brewer requested acceptance of the Voucher Claims presented, Emilie Persinger 2nd and the Council so moved.

OLD BUSINESS: John Rothring had reviewed the BuyCrash.com Agreement (Open Portal Solutions Inc) and had a problem with the Indemnity Clause. John was directed by the Council to rewrite the clause and see if the company would agree to the change in wording. David Willey said he would email the contact information to John’s office.

David Willey introduced Resolution 2011-08 to the Council in response to a John Reichenbacker previous request for funds from the Brownstown Canine Fund through Community Foundation of Jackson County. Bill Sweeney moved to approve Resolution 2011-08. Margo Brewer seconded and the Council signed the Resolution 2011-08 adoption.

NEW BUSINESS: Jim Phillips read a Public Notice concerning replacement of the bridge over Hough Creek along Old Vallonia Road (County Road 50 South.)

MISCELLANEOUS: Jim Phillips asked for any other business. Bill Sweeney moved to adjourn, Margo Brewer seconded and the Council adjourned.

_______________________________ ____________________________

David Willey -- Town Clerk/Treasurer Jim Phillips – Council President

Brownstown Town Council Minutes

Regular Scheduled Meeting/Dept Head

February 21, 2011

The Brownstown Town Council met in regular session on Monday February 21, 2011. Council President Pro-tem Jim Phillips called the meeting to order at 5:30. Others present at the meeting were Council Members Bill Sweeney, Margo Brewer, Emilie Persinger, Clerk/Treasurer David Willey, plus Department Heads: Street Supt. Dale Shelton, Sewer Supt. Scott Hunsucker, Officer John Reichenbacker, Eric DiBlasi, Jr. Jackson County Banner and Aubrey Wood The Tribune.

Bill Sweeney moved to approve the minutes of the February 7th Council Meeting as presented. Margo Brewer seconded and the Council approved the minutes. Margo Brewer moved to accept the minutes of the Special Wastewater Session dated February 28, 2011. Emilie Persinger seconded the motion and the Council approved the minutes as typed. Margo Brewer moved to accept the claims submitted. Emilie Persinger 2nd and the Council approved the vendor claims as submitted.

Dale Shelton, Street Superintendent reported that brush from ice and snow storms and sand from recent snow falls had been cleaned up. Choke ups and Mainlines have been cleared. New Stop signs purchased last year, mandated by the state are being installed and Dale is requesting another 50 be bought. The cost is about $20 a sign when a large quantity is ordered. The Town will need a total of 400+ by the end of 2012.

John Reichenbacker gave the Jan. 2011 Month Activity Report for the Police Dept

Complaints 135 Animal 4 Courtesies 28 Warnings 50

Citations 12 Arrests 5 Accidents 13 Security Ck 59

John Reichenbacker is getting the specifications together for the next police car bid. He and K9 Garon were called to Indiana Steel for a shakedown after drug paraphernalia was spotted at the plant. John said he was compensating out as much time as he could to eliminate overtime in care for the police dog. John is looking into the purchase of ammunition. Also, John is requesting a resolution for withdraw of $652.51 from the Brownstown Canine Fund for training aids.

Scott Hunsucker gave the January 2011 Monthly Report for the WWTP

Removal of CBOD’s 97.747% Removal of TSS 99.337%

Removal of Ammonia 98.772% Removal of Phosphorous 95.274%

Daily Average Flow 273,000* Monthly Total Flow 9,147,190

0 NPDES Permit Violations

Scott reported that 81,318 gallons were Belt Pressed. The NIST flow meter calibrations were completed. A scum pump was replaced, D1R2/D2R2 splash guards was repaired, Kruger PLC was replaced, as well as, a Pista-grit vacuum pump was rebuilt. Routine equipment maintenance was performed.

Old Business: Linda Bell presented an overview of the 2011 Budget approved by the DLGF. Some cuts were made and the park was not authorized a budgeted amount. Also, a short fall of over $97,00 is projected for the Wastewater Plant. Linda suggested a workshop be scheduled soon to discuss Town options such as additional appropriations, how to use the current budgeted amounts and a rate study for the Sewage Works. March 1st @10am in Town Hall was suggested and David Willey was requested to advertise that date.

New Business: The Jackson County Fair Board has requested a minimum of $15 to support the upcoming Fair. Margo Brewer moved to approved $30 to the Jackson County Fair Board, Bill Sweeney 2nd and the Council so moved. Brownstown Melonfest Committee has requested a donation for their 2011 event. Bill Sweeney moved to support with a $100 sponsorship, Emilie Persinger 2nd and the Council approved the Melonfest support. The Community Foundation of Jackson County has requested a donation to their grant program. The request was tabled.

Misc.: The January Rumpke Recycling report was reviewed.

Bill Sweeney moved to adjourn, Emilie Persinger seconded and the Council adjourned.

_______________________________ ______________________________

David Willey, Clerk-Treasurer Jim Phillips – President Pro-tem

Brownstown Town Council Minutes

Special Wastewater Grant Session

February 8, 2011

The Brownstown Town Council met on Tuesday morning February 8th at 10:30am. Council President Pro Tem Jim Phillips called the meeting to order and welcomed Shannon McLeod and Wessler Engineering representatives Sarah Altizer and Adam Downey. Present at the meeting were Council Members Bill Sweeney, Emilie Persinger, Margo Brewer, Clerk-Treasurer David Willey, Scott Hunsucker Wastewater Superintendent and Eric DiBlasi, Jr represented the Banner.

Shannon McLeod explained the purpose of the meeting was to discuss the future needs of the Wastewater System. Discuss the scope and timeline of the needs to determine when and if an engineering study was needed and what type of grant/money loan would be needed. Lift Stations seemed to be the top item, then sewer main conditions and last treatment plant capacity.

Shannon stated the grant work and preliminary engineering study would probably cost around $15000. That would lead to a grant request with the Office of Community and Rural Affairs that would cover the $30000 engineering study. A USDA loan would require a minimum 15% down.

Margo Brewer moved that the Town proceed with the process of a planning Grant and pay the initial costs of the grant writer and engineering work. After some more detailed discussion, Bill Sweeney seconded and the Council approved to proceed with the Wastewater System Engineering Study Grant process.

Jim Phillips asked for any questions or other business. No response. He adjourned the meeting.

_______________________________ ____________________________

David Willey - Town Clerk Treasurer James Phillips – President Pro Tem

Brownstown Town Council Minutes
Regular Scheduled Meeting
February, 2011 Brownstown Town Council Minutes

The Brownstown Town Council met on Monday afternoon February 7, 2011. Council President Pro-tem Jim Phillips called the meeting to order at 5:30 p.m. Present at the meeting were Council Members Emilie Persinger, Margo Brewer, Bill Sweeney, Clerk-Treasurer David Willey, Town Attorney John Rothring and Eric DiBlasi, Jr. representing the Jackson County Banner, Aubrey Woods the Tribune and Debra Hackman Chamber of Commerce President.

Bill Sweeney moved to approve the Minutes of the Department meeting dated January 17, 2011, Margo Brewer 2nd and the Minutes were approved by the Council. Emilie Persinger requested acceptance of the Voucher Claims presented, Bill Sweeney seconded and the Council so moved

OLD BUSINESS: David Willey requested the Council review and sign the Lease Agreement with the Brownstown Township Fire Protection District after the Insurance Coverage was revised in the document. Next, the K-9 compensation policy was discussed. John Rothring directed Steve Scarlett to work out a schedule to allow John Reichenbacker to reduce his work hours each week by the amount of time taken to care for the police dog, Garron. Steve then read a thank you note from the Jackson Co Jail Commander, Charles Murphy for use of the police dog by Officer Reichenbacker for night time jail inmate ‘shakedowns.’

David Willey reminded the Council of the Wastewater Grant Meeting on Tuesday February 8th at 10am. Also, INDOT sent traffic controls agreement to the Town for approval of handicap parking on US Hwy 50 in front of the Senior Citizens Center. Also, an acceptance letter was sent to Mike and Barb Tormoehlen for the land donation offer adjacent to the Brownstown Park. In response to the letter, Mike has contacted Jonathon Isaacs to survey the initial parcel, which is the ravine area southwest of the Park.

NEW BUSINESS: One of the two School Board Appointments made by the Town Council expires in June 2011. Council will accept recommendations for that opening. Current School Board Member, Mary Ann Spray has sent letters of intention to serve another term. Next, David and Steve introduced an agreement with Open Portal Solutions, Inc (BuyCrash.com) to process accident and incident reports. Council suggested John Rothring review the agreement before any further action to proceed.

John Rothring presented the supplement to the Code of Ordinances of the Town of Brownstown by Ordinance No. 2011-08. Margo Brewer moved to accept the updated Code of Ordinances presented by John. Emilie Persinger seconded and the Council approved the Code Booklet updates.

MISCELLANEOUS: A Sewer Adjustment was requested by Troy Loudermilk. After review, Bill Sweeney moved to approve the adjustment, Margo Brewer seconded and the Council approved. Steve Scarlett requested permission to seek police car bids for this year’s program replacement. Jim Phillip’s acknowledged his request.

Bill Sweeney moved to adjourn, Margo Brewer seconded and the Council adjourned.

_______________________________ ____________________________

David Willey -- Town Clerk/Treasurer Jim Phillips – President Pro-tem

Brownstown Town Council Minutes

Regular Scheduled Meeting/Dept Head

January 17, 2011

The Brownstown Town Council met in regular session on Monday January 17, 2011. Council President Pro-tem Jim Phillips called the meeting to order at 5:30. Others present at the meeting were Council Members Bill Sweeney, Margo Brewer, Emilie Persinger, Clerk/Treasurer David Willey, plus Department Heads: Street Supt. Dale Shelton, Sewer Supt. Scott Hunsucker, Police Chief Steve Scarlett, and Eric DiBlasi, Jr. The Jackson County Banner.

Shannon McLeod of Priority Project Resources was introduced to lead the 5 year Brownstown Park Plan public hearing. The plan is now in a final draft and the hearing is to update any information or add items for future park improvements. After the changes and updates were discussed, Shannon mentioned the Park Grant was close to being finalized and she needed a CCR# which will have to be created. Next she asked Scott Hunsucker to initiate a more detailed wastewater study to prepare for that grant submission. The downtown revitalization project is proceeding with grant money to determine whether the feed mill can be reconstructed or demolished.

Alice Trapp was present to discuss her concerns of a proposed large vehicle ordinance, which is in a drafting process. She mentioned property safety, willingness to work with the public to resolve parking and safety issues, and costs and availability of alternate parking areas.

Bill Sweeney moved to approve the minutes of the January 3rd Council Meeting as presented. Margo Brewer seconded and the Council approved the minutes. Margo Brewer moved to accept the claims submitted. Emilie Persinger 2nd and the Council approved the payroll and vendor claims as submitted.

Dale Shelton, Street Superintendent reported that new snow blades and sand were purchased for battling recent snow fall. A manhole cover was dislodged by a vehicle and was resealed. Bill Sweeney mentioned a sewer grate at the corner of Spring and Ewing that might need attention.

Steve Scarlett gave the Dec. 2010 Month Activity Report for the Police Dept

Complaints 126 Animal 5 Courtesies 32 Warnings 45

Citations 15 Arrests 6 Accidents 9 Security Ck 84

Steve noted the K-9 care and pay issue with officer John Reichenbacker needs to be resolved. He is going to get the Federal Statues to John Rothring for his review before the next Town Council meeting.

Scott Hunsucker gave the Dec 2010 Monthly Report/Annual Review for the WWTP

Removal of CBOD’s 97.653% Removal of TSS 99.418%

Removal of Ammonia 98.246% Removal of Phosphorous 96.772%

Daily Average Flow 262,000* Monthly Total Flow 12,427,329

0 NPDES Permit Violations

Scott reported that 62,310 gallons were Belt Pressed. The IDEM annual report has been submitted. The NIST calibrations are in the recertification process. Indiana Steel was sent the inspection findings and report. A ditch rotor bearing, RAS meter, clarifier motor and torque switch were replaced, as well as, a Pista-grit and RASpl,p3 unclogged. Jenner performed maintenance and DOT inspection on the land application unit.

Tim Warren, president of the Brownstown Township Fire Protection District, thanked the Town Council for their support during the transition period which took effect January 1, 2011. Tim offered his assistance anytime the Town had an issue or question for the newly formed entity.

Old Business: David Willey presented Resolution 2011-07 to officially request funds from The Brownstown Canine Fund to cover monetary outlays spent for the Brownstown police dog requested by John Reichenbacker though The Community Foundation of Jackson County. Town Council signed the Resolution.

Misc.: A sign permit for Bigg Daddy’s Grill was reviewed. Town Council reviewed the information and approved the permit as requested.

Emilie Persinger moved to adjourn, Bill Sweeney seconded and the Council adjourned.

_______________________________ ______________________________

David Willey, Clerk-Treasurer Jim Phillips – President Pro-tem

Brownstown Town Council Minutes

Regular Scheduled Meeting

January 3, 2011

The Brownstown Town Council met on Monday afternoon January 3, 2011. Council President Pro-tem Jim Phillips called the meeting to order at 5:30 p.m. Also present at the meeting were Council Members Emilie Persinger, Margo Brewer, Bill Sweeney, Clerk-Treasurer David Willey, Town Attorney John Rothring and Eric DiBlasi, Jr. representing the Jackson County Banner and Aubrey Woods the Tribune.

Bill Sweeney moved to approve the Minutes of the Department meeting dated December 20, 2010, Margo Brewer 2nd and the Minutes were approved by the Council. Margo Brewer moved to accept the Special Session minutes dated December 30, 2010. Emilie Persinger seconded and the Council so moved. Voucher Claims were reviewed by the Council. Emilie Persinger moved to approve the Claims, Bill Sweeney seconded and Claims were approved by the Council.

Jim Phillips read a letter of intent from Mike and Barb Tormoehlen to donate adjoining property west of the Town Park to the Town, provided the Town pay the associated costs to accomplish the process. Bill Sweeney moved to accept the land donation (Phase 2 at this time and Phase 1 at some future date.) Margo Brewer seconded and the Council unanimously approved. David Willey was directed to send Mike Tormoehlen a letter of acceptance and authorization to proceed with item 2 of the donation which is a ravine area used mainly for drainage purposes.

Next, Margo Brewer asked to add the Heavy Truck Ordinance and Land Annexation proposals to the Agenda. Emilie Persinger 2nd and the Council so moved. The Heavy Truck Ordinance Draft was reviewed and after some discussion was tabled for time to further review and get area resident feedback.

John Rothring introduced the Town annexation proposals by six groups or parcels, due to State Law requiring land being considered for annexation must be adjoining properties. The Fiscal Plan must be accepted by Resolution, a Public Hearing advertised 60 days before the Hearing Date and then the Annexation Ordinance is considered for the 1st of three readings on the scheduled Hearing Date. Margo Brewer moved to accept the Fiscal Plan (Commerce St) by Resolution 2011-01 for Ordinance 2011-01. Bill Sweeney 2nd and the Council approved Resolution 2011-01. Emilie Persinger moved to accept the Fiscal Plan (Sugar St) by Resolution 2011-02 for Ordinance 2011-02. Margo Brewer 2nd and the Council approved Resolution 2011-02. Bill Sweeney moved to accept the Fiscal Plan (North St) by Resolution 2011-03 for Ordinance 2011-03. Margo Brewer 2nd and the Council approved Resolution 2011-03. Margo Brewer moved to accept the Fiscal Plan (Bridge St) by Resolution 2011-04 for Ordinance 2011-04. Bill Sweeney 2nd and the Council approved Resolution 2011-04. Margo Brewer moved to accept the Fiscal Plan (South Poplar St) by Resolution 2011-05 for Ordinance 2011-05. Emilie Persinger 2nd and the Council approved Resolution 2011-05. Emilie Persinger moved to accept the Fiscal Plan (St Rd 135) by Resolution 2011-06 for Ordinance 2011-06. Margo Brewer 2nd and the Council approved Resolution 2011-06.

In new business, Ron Harrison had contacted David Willey concerning a 40’ X 60’ Large Animal Veterinary Treatment Center he wants to erect directly behind his existing Animal Hospital. The Council directed David to send a letter to Mr. Harrison acknowledging the Council’s support of the addition.

MISCELLANEOUS: A Sewer Adjustment was requested by Sharon Yost. After review, Bill Sweeney moved to approve the adjustment, Margo Brewer seconded and the Council approved.

Bill Sweeney moved to adjourn, Margo Brewer seconded and the Council adjourned.

_______________________________ ____________________________

David Willey -- Town Clerk/Treasurer Jim Phillips – President Pro-tem

______________________________________________________________________________________________________________________________________________________________________________

2010

Brownstown Town Council Minutes
Regular Scheduled Meeting
October 4, 2010

The Brownstown Town Council met on Monday afternoon October 4, 2010. Council President Leroy Warren called the meeting to order at 5:30 p.m. Also present at the meeting were Council Members Emilie Persinger, Margo Brewer, Bill Sweeney, Jim Phillips, Clerk-Treasurer David Willey and Town Attorney, John Rothring. Aubrey Woods represented the Tribune and Eric DiBlasi, Jr. represented the Jackson County Banner.

First on the agenda was a request from Zach Acker for permission from the BCHS Student Council to conduct a “Trick or Treat for Can Goods Drive.” Leroy Warren thought this request was brought up at the last meeting and the Council agreed that this would be good community project for the Student Council.

Next on the agenda was Carla Harris’ request for a special parking zone in front of the Senior Citizen Bldg. Leroy Warren said he and the council members agree with the request, but the State Highway Department has jurisdiction over that street and she will need to contact INDOT in Seymour to get her request acknowledged. Carla mentioned the senior citizen’s really appreciate the renovation work on the building and are planning an Open House on October 25th. Carla’s second request is for yield signs at the Spring & Elm Street Intersection to be changed to stop signs. Leroy said there was an ordinance passed several years back to update all yield signs to stop signs. This intersection must have been missed.

George Mantz of Mantz Sound and Service presented a case of inequities in the police car accessory bid process citing no spec sheet, hidden LED light items that the awarded bidder did not contain in their bid, plus lack of liability insurance would make his bid the lowest. Leroy Warren responded that the council was not aware of any discrepancies in the bids and would need to investigate this situation. It is too late to change the award, but would make sure an equal bid process is used in the future.

The Meeting Minutes dated September 20, 2010 and September 23, 2010 were reviewed. Bill Sweeney moved to approve the minutes as read, Margo Brewer 2nd the motion. Leroy Warren asked if there were any additions or corrections. The Minutes were approved by the Council.

The Voucher & Payroll Claims were reviewed by the Council. Margo Brewer moved to approve the claims as presented and Emilie Persinger seconded. Claims were approved by the Council.

OLD BUSINESS: John Rothring and David Willey presented a Purchasing Procedure to the Council. David said he could not find a procedure as a guide for in house purchases under $50,000 and we need guidelines for purchases that are not specified by the Indiana State Code. The Council reviewed the purchasing procedure. Jim Phillips moved to approve Resolution 2010-06 as presented as a guide to in house purchased under $50,000 and Margo Brewer seconded. Leroy asked if there were any more questions or discussion on Resolution 2010-06 and the Council approved. Margo Brewer asked if there had been any action on updating the Ordinance Manual. David Willey said he had been called by American Legal Publishing and had just been delaying any action. John Rothring offered his office as a possible provider for this service. David said his office would proceed getting the manuals updated.

NEW BUSINESS: The Police Dept. Capital Expenditure line item for the new police car is approximately $6000 short. The General and Street Funds will probably not use their budgeted amount this year. David Willey wanted to know which Fund line item to use to expense the remainder of the police car expense. Jim Phillips moved to use the General Fund to expense the balance of the police car. Margo Brewer seconded and the Council approved.

Jim Phillips moved to adjourn, Bill Sweeney seconded and the Council adjourned.

_______________________________ ____________________________

David Willey - Town Clerk-Treasurer Leroy Warren – Council President

Brownstown Town Council Minutes
Special Meeting
September 23, 2010

Leroy Warren, Council President, called a special meeting of the Brownstown Town Council, Brownstown Joint Fire Protection Board, Brownstown Township Trustee, and Brownstown Township Fire Protection District to order at 5:30pm on Thursday September 23, 2010. In attendance were David Willey, Clerk-Treasurer; Bill Sweeney, James Phillips, Emilie Persinger and Margo Brewer, Council Members; Eric DiBlasi, Jr., The Jackson County Banner; Jennifer Isaccs, Brownstown Township Trustee, Daniel Botkin, Michael Kloppenburg, Jesse Lucas, Andy Lockman, Joan Gorbett, Kenneth Holloway, and Travis McElfresh representing the Fire Protection boards.

President Warren started the meeting by explaining the purpose of the gathering was to negotiate an agreement between the Town, Township and newly established Brownstown Township Fire Protection District in the responsibilities concerning the Fire Station Building and use of the second story of Town Hall now used by the current Brownstown Volunteer Fire Department.

Michael Kloppenburg stated the Fire Board budgeted funds for rent but needed a definite amount before the County Council review. Jesse Lucas felt the Firehouse should not require rent, but did agree that Town Hall should receive something for the Fire Department’s use of the upstairs area. Andy Lockman said the Town Hall upstairs area is used for an information center, training and meetings. The firehouse is full of equipment. Jim Phillips offered a fair rental for such an area runs anywhere from $0.185 to $0.23 per square foot. David Willey mentioned the utilities are a part of the entire Town Hall Building: electric, gas and water.

Leroy Warren summarized everything that was discussed and said if the new Brownstown Township Fire Protection District will assume all utilities, insurance, maintenance and damage to the Firehouse and pay rental for the use of the upstairs of Town Hall, which is estimated at $350/month. Everyone agreed with the proposal and David Willey was asked to contact John Rothring to draw up an official 5 year agreement.

Michael Kloppenburg was also concerned with transferring the Fire Equipment Titles. All agreed the fire fighting equipment should be totally transferred to the new fire district. Andy Lockman volunteered to contact the BMV and get that process started.

Jim Phillips moved to adjourn. Bill Sweeney 2nd the motion. The motion carried. Leroy adjourned the meeting.

Brownstown Town Council Minutes
Regular Scheduled Meeting/Dept Head
September 20, 2010

The Brownstown Town Council met in regular session on Monday September 20, 2010. Council President Leroy Warren called the meeting to order at 5:30. Others present at the meeting were Council Members Bill Sweeney, Emilie Persinger, Margo Brewer and Clerk/Treasurer, David Willey and Eric DiBlasi, The Jackson County Banner, plus Department Heads: Street Superintendent Dale Shelton, Fire Chief Andy Lockman, Sewer Superintendent Scott Hunsucker and Police Chief Steve Scarlett were present.

Bill Sweeney asked to accept the minutes of the September 7th Council Meeting as presented. Emilie Persinger seconded and the Council approved the minutes. Next Margo Brewer moved to accept the claims submitted. Emilie Persinger seconded and the Council so moved.

Dale Shelton, Street Superintendent reported that his department had prepared for the Melon Fest and cleaned up afterwards, finished painting crosswalks, located several sewer lines and cleaned several choke up requests. Dale and Kevin Hanner had been winterizing the pool, plus three private properties had been mowed.

Steve Scarlett gave the August 2010 Monthly Activity Report for the Police Dept

Complaints 139 Animal 8 Courtesies 20 Warnings 39

Citations 14 Arrests 8 Accidents 9 Security Ck 27

Steve noted that the 09 Dodge Charger was involved in an accident at State Road 135 and 58 and is currently being fixed by T & T Body Shop and Officer Hanner was not hurt.

John Reichenbacker presented the Council with the police car bids. Bowman Chrysler was the only dealer to bid on a 2010 model and the other dealerships told John that the 2011 models would not be available until February 2011. Mantz Sounds and Signal 10 provided quotes for the accessories. Margo Brewer moved to approve the purchase of the Police Car from Bowman and accept the low bid from Signal 10 for the accessories provided John Rothring, town attorney, finds the council is within the correct dollar amount in authorizing the purchase. Emilie Persinger 2nd and the Council so moved. John then presented the Council with a Request for Resolution to with draw funds from the Community Foundation of Jackson County Brownstown Canine Fund. Emilie Persinger moved to accept the Resolution as requested and use the Penalty Fund for reimbursement, Bill Sweeney seconded and the Council approved the Resolution.

Scott Hunsucker gave the August 2010 Monthly Report for the WWTP

Removal of CBOD’s 98.501% Removal of TSS 99.640%

Removal of Ammonia 98.417% Removal of Phosphorous 97.947%

Daily Average Flow 223,000 Monthly Total Flow 9,644,165

0 NPDES Permit Violations

Scott reported that 86,794 gallons were Belt Pressed, Equipment Maintenance 80% complete, a Ditch motor coupler had failed and all 3 were replaced, fall land app-prepping, restocking of oil, SCIDCO line extension was advised by Independent Land Surveying. The daily average flow was the lowest since 2002 and the 4th lowest since 1996. A private lift station agreement with 428 N Ewing Street has been reached and the landowner had paid the connection fee. The Council members all signed the Sanitary Sewer Agreement and David Willey said he would get James Phillip’s signature and the document notarized, copied and distributed.

Andy Lockman reported the August 2010 Fire Dept Activities:

Structures Fires 1 Vehicle Fires 0 Brush Fires 0 Misc. Fires 2

Vehicular Accidents 3 Extrications 0 Medical Assts 34 Weather Events 0

Mutual Aid 1 False Alarms 0 Runs Disregarded 0 Life Lines 3

Department Mtgs. 1 Officer Meetings 1 Training Sessions 6

Work Details 4 Public Relations 4 Administrative 5

Miscellaneous 1 Total Events: 66 Total Man Hours: 388

Andy told the group that there is a no burn alert out for the county.

Old Business: There was a Sign Permit received from Derby City Sign& Electric Co., Inc. for the new Dollar General Store. After a review of the drawings Margo Brewer moved to approve the permit as requested, Emile Persinger seconded and the Council approved the sign permit. A time and date needed to be set for this year’s Halloween “Trick or Treat.” Bill Sweeney suggested a date of Saturday October 30th from 5pm to 7 pm. Emilie Persinger seconded and the Council approved the 2010 Halloween time.

New Business: Leroy Warren called a public hearing for the 2011 Budget. No public discussion resulted. Leroy closed the public hearing. Linda Bell of Reedy Financial set up for a budget workshop. All the budget areas were reviewed and issues were discussed. The next workshop will be at 10am Thursday October 7, 2010.

Misc.: Bill Sweeney moved to adjourn, Margo Brewer seconded and the Council adjourned.

_______________________________ ______________________________

David Willey, Clerk-Treasurer Leroy Warren - President

Brownstown Town Council Minutes
Regular Scheduled Meeting
September 7, 2010

The Brownstown Town Council met on Monday afternoon September 7, 2010. Council President Leroy Warren called the meeting to order at 5:30 p.m. Present at the meeting were Council Members Emilie Persinger, Margo Brewer, Bill Sweeney, Jim Phillips, Clerk-Treasurer David Willey and Town Attorney, John Rothring. Eric DiBlasi, Jr. represented the Banner.

First on the agenda was the Consideration and Transfer of Appropriation on the Cemetery Fund for a Board Member Stipend to be paid. The stipend requested was for $1615.00. After some discussion, the Council thought the stipend should be paid out and each member issued a 1099 at the end of each year instead of having taxes imposed on each stipend pay. Jim Philips moved to accept a $1500.00 draw each pay with a Form 1099 issued at the end of each year. Bill Sweeney seconded and the Council so moved.

Dr. Mike Kloppenburg initiated the firehouse rental discussion for the New Fire Protection District by including $12,000 in their upcoming 2011 Budget Request. Jesse Lucas spoke in favor of no rent being imposed. Other discussion brought up the issues of insurance, maintenance, liability, utilities and other responsibilities involved. A special meeting to develop a plan and agreement will be set for September 23, 2010, including the Joint Fire Protection, Brownstown Fire District, Town Council, Fire Dept. and Brownstown Township Trustee.

The Meeting Minutes dated August 16, 2010 were reviewed. Leroy Warren asked if there were any additions or corrections. Bill Sweeney moved to approve the minutes of the August 16, 2010, Emilie Persinger 2nd the motion and the Minutes were approved by the Council.

The Voucher & Payroll Claims were reviewed by the Council. Emilie Persinger moved to approve the claims as presented and Bill Sweeney seconded. Leroy Warren asked that claim #221 to Andy Lockman be omitted for further review. The balance of the claims was approved by the Council.

OLD BUSINESS: John Reichenbacker is looking into bids for a new police vehicle. He has one quote for a 2010 Charger and one for a 2011 model. Evidently, the time for model year change is close and dealerships are having a difficult time committing to a specific model year at this time. John does have a need for $2800.00 to complete the K-9 kennel and get supplies. Leroy Warren said the Council will need actual receipts before Town Hall can request funds from the Community Foundation of Jackson County, where the tax deductible donations are deposited.

Margo Brewer stated the Town needs to continue pursuing the area annexations which were started over a year ago. John Rothring, town attorney, said Jerry Tracey would be a good resource to get the areas surveyed and into the town base and would make the contact.

NEW BUSINESS: The Council commented on keeping wages the same for the upcoming year and a Town employee gathering would be a good idea. The next Council meeting would be the best time to have the 2011 Budget Workshop and Hearing.

MISCELLANEOUS: Bill Sweeney moved to approve the Sewer Adjustments presented. Margo Brewer seconded and the Council approved. A Sign Permit to move the current Brownstown Church of Christ sign from the parking lot owned by Royalty Construction to their adjoining property was submitted. Margo Brewer moved to accept the sign permit as submitted, Jim Phillips seconded and the Council all agreed. John Reichenbacker said he would have travel and meal expenses during his training. Leroy Warren told him to turn in an expense form with detailed receipts.

Jim Phillips moved to adjourn, Margo Brewer seconded and the Council adjourned.
_______________________________ ____________________________

David Willey - Town Clerk-Treasurer Leroy Warren – Council President